Council Manager chez City of Springfield, MA

About the Department

Responsible for daily oversight and management of the City Council Office. Work involves responsibility for training and supervising all City Council employees and assisting the staff with daily operations of the City Council department, managing office functions, providing exceptional customer service in a liaison role between the City, Council and the department. Work is performed with considerable independence under the direction of the City Clerk with reviews through observation, reports and conferences.  Supervision is exercised over other employees.

Position Duties

• Makes hiring, promotion, termination, and disciplinary recommendations to the City Clerk. 
• Coordinates staff meetings and trainings as needed by the department. Ensures all departmental and City policies are being followed. 
• Administers the personnel rules at the department level. 
• Responds to public inquiries, complaints, and requests regarding the City Council Office. Provides information to the public regarding departmental services. 
• Responsible for the preparation and distribution of agenda of meetings of City Council, attends meetings and assists the City Clerk in taking minutes.
• Oversees the preparation of minutes of meetings of the City Council and of the initiating papers for any action taken by the City Council, including indexing, reproducing, and distributing certified copies of the City Council decisions.
• Acts as liaison for the Council and/or individual Councilors to municipal department’s for various informational reasons.
• Researches pertinent pending legislation in the State Legislature.
• Acts for the City Clerk at Council meetings as requested by the City Clerk.
• Informs councilors of all pertinent activities, affairs and information relative to their areas of concern.
• Assists in the preparation and administration of the department’s fiscal budget.
• Coordinates processing of department payroll, accounts payable, and other clerical procedures pertinent to the department.
• Prepares and submits all department’s requisitions.
• Maintains department records and ensures all filing is up to date and properly recorded.
• Anticipates and orders needed office supplies.
• Performs related work as required.

Minimum Qualifications

• Extensive knowledge of Council programs, functions, operations, policies and procedures with respect to work performed.
• Thorough knowledge of rules, regulations, laws and ordinances governing the work performed.
• Considerable knowledge of the principles and practices of modern office management and supervision.
• Considerable knowledge of the organization, programs, functions and interrelationships of the various municipal departments.
• Working knowledge of the administrative analysis, research and preparation of administrative reports.
• Ability to carry out general and special studies and assignments requiring the organization of material and development of work methods in areas where no standardized procedures exist.
• Ability to interpret Council policies, rules, regulations and the law(s) under which it operates, to subordinates and the general public.
• Ability to express oneself clearly and concisely, orally and in writing.

Other Qualifications

• Bachelors’ degree in public administration or related field AND seven (7) years of progressively responsible supervisory and administrative experience: OR any equivalent combination of eleven (11) years.