Executive Assistant to the CEO chez Terminal Industries

About Us – Terminal Industries

At Terminal, we believe the logistics yard is the last great untapped frontier in supply chain technology — a space still run on clipboards, radios, and guesswork. Yet these yards move the trucks, trailers, chassis, and containers that power global commerce. Unlocking their data isn’t just a nice-to-have — it’s the key to efficiency, sustainability, and growth across entire supply chains.

That’s why we’re building the world’s first AI-powered Yard Operating System (YOS), a platform that digitizes, automates, and orchestrates everything that happens in the yard. Powered by our Terminal Vision Engine and best-in-class machine learning, we give operators real-time visibility, intelligence, and control to slash dwell times, eliminate phantom costs, and boost throughput.

The result? Safer, smarter, faster yards — and the chance to redefine a trillion-dollar industry from the ground up. Backed by top-tier investors and partnered with leading global logistics companies, we’re not just solving problems — we’re creating the category standard.

Joining Terminal means joining a team that’s rewriting the rules of modern logistics. If you want to make a visible impact on how goods move around the world — and be part of a high-growth company with bold ambitions — this is your chance.

We are seeking an Executive Assistant to the CEO to join our growing team. This is a unique opportunity to support our experienced (multi-start-up to category leadership) oriented CEO and leadership team at a high-growth, early-stage startup. The ideal candidate is highly organized, curious, and eager to learn, with the ability to thrive in a fast-paced environment and take ownership of both day-to-day tasks and special projects. In addition to supporting the CEO directly, this role will manage our Austin office and provide cross-functional support. It’s an exciting opportunity for someone early in their career who wants exposure to all aspects of building and scaling a company.

Responsibilities:

• Provide proactive administrative support to the CEO, including calendar management,, meeting coordination, travel arrangements, and special projects.

• Support the CEO by anticipating needs, prioritizing requests, and ensuring focus on the highest-value work.

• Serve as a communication hub—helping the CEO stay aligned with cross-functional leaders and ensuring follow-through on priorities.

• Manage the Austin office, ensuring a productive and welcoming environment for employees and visitors.

• Support cross-functional projects.

• Assist in preparing presentations, reports, and both internal and external communications.

• Coordinate and organize leadership and company-wide meetings, including agendas and various logistics.

• Handle sensitive information with discretion and maintain confidentiality at all times.

• Serve as a key point of contact between the CEO, internal teams, and external stakeholders.

• Support planning and execution of company events, leadership offsites, and team building activities.

Requirements:

• Must be based in Austin, TX e.

• 2-5 years or more of experience as an administrative or executive assistant, ideally in a VC-backed startup or early-stage, fast-paced environment.

• Strong organizational skills and the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills, with a professional and approachable demeanor.

• Proficiency in Google Suite and other productivity tools; quickly adapt to Google Workspaces and new systems.

• Ability to work independently, take initiative, and anticipate needs.

• High level of discretion and professionalism in dealing with confidential information.

• Bachelor’s degree.

What We Offer:

Joining the Terminal team means being part of a dynamic, innovative environment where your work directly impacts the future of logistics and the global supply chain. You will work closely with a team of experts passionate about operational excellence and technological innovation. We offer competitive salaries, a comprehensive benefits package, and opportunities for professional growth.