Legal Secretary chez SITA Switzerland Sarl

WELCOME TO SITA  

At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.

You’ll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don’t just move the world forward—we’re proud to be recognized as a Great Place to Work® by our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.

Are you ready to love your job?

The adventure begins right here, with you, at SITA.

ABOUT THE ROLE & TEAM:  

As a Legal Secretary you will be responsible for supporting all AME Geo Legal commercial and administrative activity in the AME Geo, with a focus on reviewing customer RFPs, supplier agreements, and general commercial documents and deals arising in the SITA at Airports, Communications & Data Exchange products and Borders business units.

You will be a part of the overall SITA Global Legal Team of 40+ lawyers and professionals around the globe, which includes Geography-based legal teams in Singapore, Europe and Beirut, specialists/teams in M&A, Corporate Legal, Data, IPR, Sanctions, Ethics, Regulatory. 

WHAT YOU WILL DO:

• Assist AME Geo Legal attorneys in preparing, revising and organizing legal documents, including RFPs, contracts, reports, case files.
• Conduct legal research and gather relevant information to support case preparation and strategy.
• Manage and maintain AME Geo Legal databases and document management systems.
• Oversee the payment process of external law firms, including raising purchase orders, revising invoices, ensuring accuracy and processing payments in a timely manner.

• Provide administrative support to the AME GEO Legal, including managing calendars, assisting with the preparation of reports and presentations for external and internal use.
• Communicate with external legal counsels and other stakeholders across different jurisdictions, where needed.
• Support AME Geo Legal in various projects and initiatives as needed.

• Maintain excellent inter-personnel communications and relationships.
• Advising internal teams on SITA policies and procedures related to commercial contracts.

EXPERIENCE:

• Proven track record in multi-national environments, particularly within the North America and Latin America regions.
• Bachelor’s degree in business administration, legal studies or a related field.
• Thrive in a fast-paced, change-oriented commercial environment and you understand financial principles and practices in a multi-national corporate context.
• 7+ years relevant work experience to include legal document review and comment as well as negotiation skills.
• Excellent organization and administrative skills with attention to detail.
• Business acumen and understanding of corporate operations and governance standards.
• Strong project management principles (task identification and prioritization, timeline management, results focus).
• Analytical mindset with the ability to assess complex situations and develop appropriate strategies.
• Excellent written communication and interpersonal skills, with the ability to clearly communicate factual matters, effectively engage and influence stakeholders at all levels.
• Completely fluent in English, Portuguese and Spanish (written and spoken); all other languages a real plus.

WHAT WE OFFER:   

At SITA, we disrupt the status quo, by empowering our people to pioneer innovations that touch the lives of billions. Bringing together diverse minds from across the globe, we foster a dynamic and positive workplace culture, that values our talented team members for their contributions and dedication. Check out our core benefits, enabling our people across the globe: 

🏡 Flex Week: Work from home up to 2 days/week (depending on the needs of your team and your customers) 

⏰ Flex Day: Shape your workday to suit your life and your plans. 

🌎 Flex-Location: Take up to 30 days a year to work from any location in the world. 

🌿Employee Wellbeing: We’ve got you covered with our Employee Assistance Program (EAP), available to you and your dependents 24/7, 365 days/year, and Champion Health – a personalized, proactive platform to support diverse wellbeing needs.

🚀Professional Development: Level up your skills with our training platforms, including LinkedIn Learning! 

🙌 Competitive Benefits: Access competitive benefits tailored to the local market and your employment status.

SITA is an Equal Opportunity Employer and values a diverse workforce. In support of our Employment Equity Program, women, aboriginal people, members of visible minorities, and/or persons with disabilities are encouraged to apply and self-identify in the application process.