Assistant Director of Public Works chez City of Hollywood, Florida, FL

About the Department

Under the direction of the Director of Public Works, the Assistant Director performs advanced professional, supervisory, and administrative work across multiple divisions of the Public Works Department. This position requires extensive local government experience, with particular emphasis on Public Works operations, management, and service delivery. The role encompasses oversight of Facilities, Grounds, Streets, Beach Maintenance, Fleet and Equipment Maintenance, Solid Waste Collection and Disposal, Recycling, Sanitation, Finance, Procurement, and other administrative and operational functions as assigned.

The Assistant Director provides strategic leadership in financial management, procurement oversight, vendor relations, project management, and long-range planning to ensure efficient and effective operations. The position also requires frequent interaction with the public, contractors, civic groups, and elected officials, including the preparation and presentation of agenda items before the City Commission.

This role involves managing complex assignments that demand initiative, innovation, and independent judgment to ensure departmental activities meet or exceed service standards while complying with all applicable local, state, and federal codes, rules, regulations, and laws. The incumbent exercises broad latitude in decision-making, often serving as the first point of contact for policy interpretation and operational direction in the absence of the Director. Work is evaluated through conferences, written reports, and demonstrated results in achieving departmental goals and objectives.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Supervises, plans, organizes, directs, and coordinates activities of several Public Works divisions.
• Oversees departmental financial management, including budget preparation, expenditure monitoring, and compliance with City fiscal policies.
• Provides procurement and vendor management oversight, ensuring contracts, bids, and purchasing activities align with City, State, and Federal requirements.
• Prepares and reviews agenda items, memos, and supporting documentation for Commission meetings related to Public Works operations and projects.
• Coordinates administrative tasks such as grant tracking, capital project reporting, and interdepartmental collaboration to support efficient service delivery.
• Manages departmental projects from planning through implementation, ensuring timelines, budgets, and performance standards are met.
• Responsible for collection and disposal of recycling for the City’s Solid Waste program.
• Develops and administers a variety of contracts, including solid waste collection and disposal contracts, right-of-way maintenance contracts, fleet contracts, etc. 
• Oversight and management of thousands of service requests pertaining to solid waste collection and disposal, recycling, facilities, fleet, equipment, and grounds maintenance, beach maintenance, tree pruning, park maintenance, and right-of-way maintenance.
• Management of citywide fleet services inventory, including 200 vehicles and equipment and fuel facilities.
• Maintenance oversight of City’s Seven Mile Beach and Broadwalk.
• Performs and oversees inspections of public beaches.
• Establishes goals and objectives for the division to include budgetary and fiscal management.
• Assists in the preparation and monitoring of the departmental budget.
• Supervises, assists, trains and directs various personnel; schedules work assignments of department staff; conducts performance evaluations of various department personnel.
• Recommends hiring, discipline, and promotions; approves overtime, sick leave, and vacations for assigned staff.
• Provides leadership support to Director in coaching and evaluating staff.
• Establishes operating procedures, training programs and safety processes for divisions.
• May respond to emergency call outs during work or after hours, weekends, etc., 365 days per year.
• May serve as acting Public Works Director in his/her absence. 
• Ensure best management practices in solid waste, fleet management and environmental programs. 
• Exercises being a self-starter, situation-oriented and innovative in operational activities.
• Interpretation and application of City policies, procedures, and municipal ordinances; develops and revises office and division procedures; develops and revises emergency operations procedures.
• Assists in Emergency Operations on behalf of Public Works, including preparations, during and post event, implementation of the department’s Emergency Operation Plan.
• Reviews, interprets, and recommends requests from County, State and Federal regulations pursuant to their purview.
• Testifies as an expert witness in lawsuits against the City.
• Responds to inquiries via telephone or in-person; greets the public, contractors, and city officials; answers various inquiries personally; handles citizen complaints; provides information on departmental services and functions.
• Composes, edits, and prepares correspondence, invoices, statements, reports, and other departmental documents.
• Designs and maintains specialized reports, coordinates special projects or committees; coordinates and participates in various boards at direction of supervisor. 
• Performs related work as required for this position description only.

Position Duties

EDUCATION/EXPERIENCE: 

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

Bachelor’s Degree in Business Administration, Public Administration, or a related field and five (5) years of related local government experience, preferably in Public Works, including solid waste and fleet management.   Experience must include the use of computers and standard software applications such as Word and EXCEL.   Requires excellent presentation skills, or an equivalent combination of training and experience.

Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

CERTIFICATES, LICENSES, REGISTRATIONS: 

• Valid Driver’s License: With proof of automobile insurance 
• Background Check: Must have an acceptable background record
• Driving Abstract: Must have an acceptable driving record

KNOWLEDGE, SKILLS, ABILITIES: 

• Considerable knowledgeable of Solid Waste collection and disposal, resource recovery processes, Solid Waste contract development, revision rate setting and analysis, environmentally sustainable practices and program, material recovery and facilities, and implementation of continuous improvement and efficiencies.
• Knowledge of best management practices in solid waste, fleet management and environmental programs. 
• Knowledge of modern office terminology, methods, practices, and procedures.
• Knowledge of modern information systems, spreadsheets, database management and software.
• Knowledge of departmental and municipal rules, regulations, policies, and procedures.
• Knowledge of modern management practices and principles.
• Skill in being a self-starter, situation oriented and innovative in operational activities.
• Skill in direct or indirect supervision of lower level supervisory, technical, operational and clerical staff.
• Skill in the operation of modern office equipment.
• Skill in preparing and working within the constraints of a budget.
• Ability to understand and follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with fellow employees, superiors, subordinates, contractors, city officials and the general public.
• Ability to make stand-up presentations to community groups, elected Officials, co-workers, etc.
• Ability to make complex decisions and interpretations in accordance with established rules, policies, and procedures.
• Ability to direct and supervise a group of subordinates in a manner conducive to full performance and high morale.
• Ability to communicate information tactfully and impartially.

• Ability to effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers, and the public.

PHYSICAL DEMANDS:

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing.Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.

Minimum Qualifications

Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.

Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.

You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.

Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.

Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.

Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.

Veteran's Preference:   The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible.  Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.  To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs.

Other Qualifications

All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.
  
EMPLOYMENT OF RELATIVES:  The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees.   Effective January 28, 2008, a relative may only be hired under the following additional conditions: 

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.

As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
  
REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
  
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).

The City of Hollywood is an Equal Opportunity / Equal Access Employer.