Front Desk Administrative Assistant chez None

Position Overview

The Administrative Assistant (Front Desk) is responsible for creating a professional, welcoming environment for visitors and employees while providing administrative support across multiple business functions. This role is highly visible, requiring strong communication, organizational skills, bilingual ability and professionalism to support both daily operations and company culture.

Key Responsibilities

• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment
• Manage visitor calendar, distribute badges and coordinate assembly of visitor bags and materials
• Oversee lobby screen updates and ensure consistency of visitor-facing communications
• Coordinate mail distribution and inter-office communications
• Provide administrative support for recognition programs, including bereavement flowers, baby baskets and new hire welcome gifts
• Partner with other administrative staff to align processes and create consistency across the organization
• Support event logistics and special projects as directed (e.g. travel, ticket giveaways, new hire orientation)
• Coordinating the set up and tear down of meeting room space for visitors and events
• Assist with scheduling, filing, and document management as needed
• Uphold strict confidentiality and professionalism in all interactions
• Perform other duties as assigned to support the business and leadership needs 

Qualifications

• Bilingual (English/Spanish) strongly preferred
• 2+ years of experience in an administrative, receptionist, or front-office role
• Professional demeanor with excellent communication and interpersonal skills
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Ability to exercise discretion, initiative, and strong judgment
• Experience in a manufacturing or processing environment a plus