Bart & Associates - Administrative Partner chez Bart & Associates

Administrative Partner: 

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We’d love for you to join our team!

Job Summary:

B&A is currently searching for an Administrative Partner to strategically support the Chief Executive Officer (CEO) and other senior leadership team members as needed. 

Responsibilities

• Manage scheduling for CEO and other C-Suite executives, as requested
• Draft, review, and send official communications on behalf of CEO
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages, and information directed to the CEO
• Prioritize emails and respond when necessary
• Plans and executes complex domestic and international travel itineraries, including accommodations, ground transportation, and contingency plans for the C-suite and leadership team
• Manages special projects or initiatives assigned by the C-suite
• Track deliverables, deadlines, and cross-departmental progress to ensure initiatives stay on course and the C-suite has actionable updates
• Maintain various records and documents for CEO
• Serves as the primary point of contact between the CEO, and other C-suite executives as requested, with Internal/external stakeholders
• Briefs the CEO before meetings, and ensures communications are clear, timely, and aligned with company goals

Education and Experience

• Minimum of fifteen (15) years of executive administrative support experience supporting C-Suite and/or senior leadership 

Required Skills

• Handles sensitive information, from financial documents to personnel matters, with strict confidentiality
• Strong self-organization, problem-solving, and time management skills, with considerable emphasis on self-initiation and independent decision making.
• High adaptability and resilience in fast-paced environments.
• Building and maintaining strong internal and external relationships.
• Expertise in Office365 (Outlook, Teams, SharePoint, Excel, Word, and PowerPoint)

Desired Skills

• Persistent approach to follow-up on tasks, with suburb attention to detail.
• Experience supporting meetings using video teleconferencing technologies such as Microsoft Teams.
• Previous experience supporting a large dynamic team fast paced team.
• Experience working with government agencies

More About B&A:

Notable Clients
B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A’s 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 Form to confirm work authorization.