FACILITIES COORDINATOR chez Children’s Home Association of Illinois (CHAIL)

About Children’s Home Association of Illinois (CHAIL):

CHAIL is a youth, family, and community focused non-profit, 501(c)(3) organization with multiple locations and 400 staff, located in Peoria, IL. For over 159 years CHAIL has been helping the kids and families who need it most.  Children’s Home Association of Illinois (CHAIL) is the largest social service agency for youth and families in downstate Illinois. The services we provide don’t just impact the individual child, they create positive ripple effects within their immediate family, neighborhood, community, and world by providing an opportunity to thrive. 

Here at CHAIL, employees experience a “People First - Culture of Care” working atmosphere. From the most tenured staff to the newest team member, everyone is welcomed into a community that prioritizes diversity, equity, wellness, belonging, and good health. Starting with our CEO/President and migrating to every employee, this agency takes pride in taking care of each other. We believe if our employees are cared for, they can better live out the mission of the agency which is to help the kids and families who need it most. By putting our people first at CHAIL, they have the opportunity to share their expertise, talents, and passions with clients as they are changing the lives of the kids who will change the world. Our employees at CHAIL will tell you that they love working for the agency because they love what the agency does!  

About the position:

The Facilities Coordinator supports the Director of Facilities in planning, coordinating, and executing facility related projects and maintenance activities across the organization. This role serves as a key point of contact for vendors, contractors, and internal teams to ensure safe, efficient, and well-maintained facilities. The Facilities Coordinator will assist with project planning for remodels and renovations, troubleshoot facility issues, and implement solutions that align with organizational standards. This position requires a proactive, detail-oriented individual who can work independently, manage multiple priorities, and collaborate effectively to maintain a high-quality environment for staff and clients.

Job Functions:

• Assist the Director of Facilities with planning and coordinating facility projects, including remodels, renovations, and upgrades.
• Serve as a primary liaison with vendors, contractors, and service providers to obtain quotes, schedule work, and ensure timely completion of projects.
• Monitor facility conditions and proactively identify maintenance needs, safety concerns, and opportunities for improvement.
• Coordinate and track work orders, ensuring timely resolution of facility-related issues.
• Support compliance with building codes, safety regulations, and organizational policies.
• Maintain accurate records of maintenance activities, vendor agreements, and project documentation.
• Collaborate with internal departments to address facility needs and provide responsive customer service.
• Assist in developing and implementing preventive maintenance schedules for building systems and equipment.
• Manage inventory of maintenance supplies and equipment, ensuring availability for ongoing operations.
• Perform hands-on facility tasks as needed, including minor repairs and troubleshooting.
• Participate in emergency response planning and assist with facility-related emergencies as required.

Qualifications:

• Minimum high school diploma or the equivalent
• Valid Illinois Driver's License and personal, insured vehicle
• Knowledge of building safety/codes and several years of related experience
• Must have reading, hearing, and speaking ability to communicate effectively
• Ability to lift at least 80 pounds
• Ability to stand and walk most of the working day
• Physical body dexterity to allow for bending, stooping, reaching, pushing, pulling, etc. when moving, lifting, or installing equipment, appliances, furniture
• Ability to work in various temperatures and seasonal conditions
• Ability to transport self, equipment, and various tools to various agency locations and suppliers

Benefits:

• PTO (paid-time-off) accrual 3 weeks first year (full-time)
• 9 paid holidays
• 1 floating holiday
• Sick Leave accrual 12 days per year (full-time)
• Medical, vision, and dental insurance
• Flexible Spending Account
• 401K with company match
• Company paid life insurance, STD and LTD
• Supplemental life insurance
• Employee Assistance Program
• Employee Referral Program
• Opportunity to Further Education
• Free licensure supervision
• Flexible hours/some evenings required

CHAIL provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.