Administrative Coordinator chez undefined

About JFamily at The J Detroit

JFamily at The J Detroit offers programs and experiences designed to engage, support, and connect Jewish families throughout their journey of parenthood and community life. We are passionate about fostering a welcoming and inclusive environment for families of all backgrounds.

Position Overview

JFamily is seeking a highly organized and detail-oriented Administrative Coordinator to support the day-to-day administrative functions of our growing team. This part-time position (8 hours/week) plays a key role in ensuring our operations run smoothly and efficiently, allowing our staff to focus on delivering meaningful programming and experiences to families.

The position is primarily remote with some in-office work required for team collaboration and administrative needs.

Key Responsibilities

• Submit purchase orders (P.O.s) and track approvals
• Process credit card transactions and reconcile receipts
• Submit and monitor contract requests
• Complete online ordering for program materials and supplies
• Manage invoice submissions and follow-up
• Prepare and track expense reports
• Maintain and update internal metrics and data
• Book events and meetings on the JFamily calendar
• Assist with additional administrative tasks as needed

Qualifications

• Prior administrative or operations experience preferred
• Strong organizational skills and attention to detail
• Excellent communication and follow-up abilities
• Comfortable with online platforms and digital tools (e.g., Excel, Google Workspace, database systems)
• Ability to manage time efficiently and work independently
• Collaborative mindset and willingness to pitch in as part of a team
• Familiarity with Jewish community or family programming a plus (but not required)

Additional Details

• Work Environment: Mostly remote; occasional in-office work required at The J Detroit (West Bloomfield), must be available to help staff two – three JFamily Sunday programs per year.