Contract Manager-Capital Construction chez Chicago Housing Authority

The Contract Manager contributes to implementing and managing Capital Construction contracts. They are responsible for cradle-to-grave contract administration activities including, but not limited to, the procurement of design and construction services, preparing board items, overseeing agreements, and managing stakeholder relationships. The Contract Manager is the liaison between Property & Asset Management and CHA’s procurement, capital budgets and finance team, property accounting, and legal departments for capital construction related activities. The Contract Manager ensures that contracts and agreements are executed and managed in compliance with CHA policy and federal regulations.  

DUTIES AND RESPONSIBILITIES

• Manages or assists all phases of pre and post-award contract administration activities for (e.g., new procurements, Board of Commissioners approval requests, internal requests for contract amendments, contract exhibits, cost analysis and cost estimates, purchase requisition and payment, contract close-out and termination/corrective action memos), according to local and federal guidelines. 

• Collaborates with Capital Construction team to oversee agreements, vendor relationships, and contract compliance.

• Reviews invoices and assists with reconciliation of expenditures and accruals.
• Analyzes purchase order balances by keeping track of expenditures.
• Prepares requisitions and payment requests and submits to CHA finance team. 
• Ensures contracts and related documents (e.g., price lists, fee forms, budgets, amendment requests, change orders, etc.) are received, archived, and well organized.

• Analyzes and reviews capital budgets by monitoring various financial reports, such as budget to actual trend reports.

• Develops and prepares recommendations necessary to resolve conflicts and problems with contractors who fail to fully meet the terms of their agreements with the Authority. 

• Develops procedures for contract administration meets   

• Collaborates with staff to conduct or complete market research, cost estimates and cost analyses, develop statements of work and ensure contracts meet the needs of the project. 

• Tracks contractor/partner corrective action plan progress; conducts follow up internal meetings and monitoring site visits, as needed to provide contractor/partner technical assistance to ensure implementation of the corrective action. Local travel to off-site locations is required.
• Manages and prioritizes multiple projects simultaneously and in a positive manner.

• This position occasionally requires working outside of CHA’s established hours of 8:00am – 5:00pm, Monday- Friday.

• This position may be asked to handle tasks outside of job description to meet broader goals of CHA and the Property & Asset Management division.
• Must have a valid driver’s license and be able to travel to project sites when required.

• Other duties as assigned. 

QUALIFICATIONS

A Bachelor's Degree in Business Administration, Finance or a related discipline is required. This position also requires a minimum of five (5) years of contract management, audit, analyst, procurement, or finance experience. A combination of education and related work experience will be considered. Effective communication skills (written and verbal) and the ability to manage relationships to coordinate the completion of assignments and effectively communicate project deliverables is required.  Knowledge of HUD rules and regulations & practical application in the areas of Capital Construction Contract Management, design services and financial reporting practices and procedures is required. Supervisory experience preferred but not required. Proficiency in Microsoft Office with strong Excel and Word skills is required; an exercise in both Excel and Word will be required during the interview process. This position requires the ability to choose the right mathematical methods or formulas to analyze financial and performance data. Strong analytical and organizational skills are needed. This position requires the ability to apply general rules/procedures to specific problems to produce logical answers and well-organized project deliverables using Microsoft Excel and Word. Knowledge of HUD, Uniform Guidance and other regulations related to procurement development, contract administration and lease administration is preferred. 

BENEFITS AT-A-GLANCE

• Vacation, Sick and Personal, competitive PTO package                  

• Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance

• Short-Term and Long-Term Disability Insurance

• Long-Term Care Insurance

• Pet Insurance

• Parking Transit

• Prepaid Legal Services

• Brightstar 529 College Savings Plan

• Identity Theft Protection

• Hospital Indemnity Insurance

• Voluntary Critical Illness Insurance

• Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match

• Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago

• Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.

Salary Range: $85,000 - $90,000

Grade: S8

FLSA: Exempt

Union: None