Accounts Payable Coordinator chez undefined

The Accounts Payable Coordinator reports to the Controller and is responsible for the efficient and accurate processing of vendor invoices, reconciliation of purchase orders, and execution of payment runs. This role plays a key part in maintaining vendor relationships and supporting the financial operations of the company. The successful candidate will be proactive, detail-oriented, and capable of working cross-functionally to achieve goals. Strong Excel skills and experience with purchase orders are essential. Prior experience in a multinational or manufacturing environment is preferred.

Key Responsibilities:

• Utilizes the ERP to accurately process vendor invoices and ensures timely entry into the accounting system.
• Processes bi-weekly and monthly payment runs via Accounts Payable Check, ACH, Virtual Payment cards and other electronic payments, in accordance with company policies.
• Utilizes Excel tools such as Pivot Table and VLOOKUP to manage data and prepare complex AP entries.
• Responds to vendor inquiries and maintains professional relationships.
• Collaborates with purchasing and receiving teams to resolve invoice and PO issues.
• Processes domestic and international invoices and payments.
• Assist with month-end closing activities related to accounts payable, such as preparation of invoice accrual and review of unvouchered payables.
• Maintains organized records of all transactions and supporting documentation including conversion of paper documents to PDF for storage.
• Supports internal and external audits by providing necessary documentation.
• Reviews open purchase order receipts and works with internal and external partners to reconcile balances.
• Identifies and implements process improvements to enhance AP efficiency.
• Prepares and posts journal entries under direction of supervisor.
• Generates yearly 1099 reporting.
• Other duties as assigned.

QUALIFICATIONS 

• Associate’s degree in accounting, Finance, or business-related field minimum.
• 3+ years relevant AP experience.
• Prior experience using 3-way PO match in an ERP.
• Experience in a manufacturing environment is preferred.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas).
• Strong organizational and time management skills.
• Ability to work independently and cross-functionally to solve problems.
• Excellent written and oral communication skills.
• Proficient in Microsoft Office Environment.

BENEFIT SUMMARY

• Health and Wellness: Medical; Dental; Vision.
• Financial Future: 401k Plan with Company Match; Bonus Program (variable annual bonuses based on company performance); Employee Stock Ownership Plan (annual ESOP stock allocations after meeting eligibility criteria).
• Well-being and Support: Wellness Program; Education Assistance; Paid Time Off.
• Safety and Comfort: Safety Shoe and Prescription Safety Glasses Program; Seniority Recognition Program; Employee Assistance Program.