Executive Assistant chez JWSpeaker

We are searching for an Executive Assistant to join our team. This critical position requires a high level of professionalism (yet not stuffy!) and confidentiality, as it supports our owners (Co-Presidents) and Senior Leadership team.  Our culture is fast-paced, open, customer-focused, and we all share a "continuous improvement" mindset. Our dress code is casual, but our level of drive is anything but casual!  Duties for this position are varied, but will include the following:

Proactive support of Co-Presidents and CFO

• Schedule/calendar management; coordination of recurring and ad hoc meetings on and offsite
• Periodic and special high-level reporting as directed
• Facilitate communication among executives, partnering with Senior Leadership Team and department managers to create corporate internal and external communications
• Owner of our electronic and physical filing systems
• Town Hall, Strategic Planning and Board meetings; scheduling draft agendas, coordinating prep, creating presentations and following up
• General administrative support as requested

Company-wide general administration

• Align administrative department with company goals
• Maintain intellectual property (patents and trademarks) files, reconciling dockets, invoices and 3rd party maintenance requirements
• Oversee all conference rooms and public spaces in 4 buildings, ensuring they are clean, organized, and well-maintained, partnering with our facilities manager as needed
• Ownership of office and public areas; seating arrangements and layouts, decor, furniture and flooring selection, functionality, purchase new and facilitate repair/disposal
• Relationship management of outside services including costs related to office and public space function, usage, and requirements, such as fleet of multifunction printers, vending, office supplies
• Incoming mail and outgoing correspondence 
• Perform travel arrangements as needed
• Maintain company history and create company presentations
• Maintain corporate contract files related to vendors, customers, NDA's, sales, etc..
• Screen and track requests for corporate donations and sponsorships; partner with HR and marketing when appropriate
• Corporate event planning
• Other projects and tasks as business needs dictate

Our ideal candidate will possess the following:

• Associate degree preferred
• Advanced knowledge of Microsoft Office Applications: Teams, Excel, Word, PowerPoint, Visio, and Outlook, familiarity with SharePoint a plus! 
• Excellent oral and written communication skills with the ability to interact with all levels of the organization.
• High degree of confidentiality and professionalism to assure discreet handling of all business
• Demonstrated ability to prioritize multiple timelines
• Sense of humor!

This is an immediate opening at our booming company, so apply today!

Minorities, Women, Veterans, Disabilities