Assistant Company Secretary chez Railpen

Intro

A very exciting opportunity has arisen for an Assistant Company Secretary to join our Company Secretariat Team on a permanent basis in our London offices. This role operates in a hybrid working environment.

Who we are

Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established pension funds.

Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.

To learn more about Railpen including our values, culture and purpose, visit our LinkedIn Life page here.   

The Role

As Assistant Company Secretary, you will play a pivotal part in supporting our Trustee Company, Boards, and Committees by providing high-quality company secretarial and administrative services. You will assist with the preparation and organisation of board and committee meetings, including setting agendas, following up on actions, and producing detailed formal minutes for key audit, risk, and governance committees. Your responsibilities will include maintaining statutory registers and records in compliance with legal and regulatory requirements, supporting the timely filing of statutory forms and returns to relevant regulatory bodies such as Companies House, and assisting with trustee election and appointment processes. You will ensure compliance with corporate governance frameworks, liaise with senior stakeholders, directors, auditors, and external parties, and contribute to the continuous improvement of governance practices across the organisation.

This role is not eligible for visa sponsorship. Applicants must have the legal right to work in the UK.

The Person

We’re seeking someone with 2-3 years’ experience in a similar company secretarial role and a track record of writing detailed formal minutes, particularly for risk committees. You’ll have hands-on experience with Diligent Entities or similar company secretarial software and be comfortable engaging with senior leaders and stakeholders. Whether you’re looking for the next step up in your career or seeking a fresh challenge, your background will demonstrate strong organisational skills, attention to detail, effective time management, and the ability to handle sensitive information with discretion.

Part-qualified or fully qualified with ICSA/The Chartered Governance Institute (or equivalent) is desirable, and support can be provided for further study. Experience supporting pension schemes or risk committees is also desirable.

You’ll be a collaborative team player, able to build trusted relationships with a wide range of stakeholders and thrive in a fast-paced, reactive environment. Calm under pressure and proactive in your approach, you’ll be committed to continuous improvement and sharing best practice. Integrity, professionalism, and a positive, can-do attitude are essential, as is the ability to manage competing priorities and deliver high-quality work. Your willingness to mentor others and contribute to the wider governance team will help strengthen our organisation’s culture and effectiveness.

Our values of integrity, community and alignment are the guiding principles that influence our behaviour. They help us make decisions and shape our relationships with others. They’re what we stand for. You will actively demonstrate our values, helping to create a safe environment, to place the needs of the community above oneself and, through a culture of ‘fair challenge’, align to the best interests of our members. 

What we can offer you

Rewarding you

• A competitive salary (depending on experience)

• 28 days annual leave plus bank holidays

• Generous annual bonus plan

• We provide membership of the Railways Pension Scheme, a Defined Benefit arrangement under which you get a pension for life and a lump sum when you retire, based on your length of service and pay

• 4x Life Assurance cover

• Colleague referral scheme

Heath & Wellbeing

• Private Medical Insurance

• Employee assistance programme

• Health cash plan

• Eye care vouchers

• Flu vaccination

Lifestyle

• We support hybrid and flexible working along with very generous family leave including 12 months full pay maternity leave and 6 months full pay paternity leave

• Buy and sell holidays

• Give as you earn scheme

• Paid volunteering days

• Flexible half days leave

• Electric vehicle leasing

• Cycle to work scheme

Next Steps

Please apply via the apply button or visit Careers Page by 5pm on Thursday 2nd October 2025.

Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life