Office Manager BELUX chez Lenovo

We are looking for a highly organized and proactive Office Manager who thrives in a fast-paced environment and brings a solution-oriented mindset to every challenge. The Office Manager organizes and coordinates all the administrative activities that facilitate the smooth running of an office. In this position the OM acts a focal point for day-to-day issues related to administration-, back office- and facility management and provides administrative support to the local management, HR, Finance, and employees on a need to basis.Key Responsibilities:Overseeing the day-to-day activities in the office, managing office stationery, beverages and indirectly managing the third-party facility services providers and cleaning company.Accurately manages Lenovo’s complete digital and physical filings system in compliance with GDPR and administers compulsory statistical reporting to local authorities.Manages the incoming and outgoing (registered) mail and couriers.Responsibility for GAMS (assets management), company parking arrangement and the Car Fleet administration management.Focal point for environmental affairs, utility services and real estate.Acting as the process gatekeeper to ensure effective onboarding of new employees and offboarding with leavers in close cooperation with HRP and hiring manager (also remote).Organizing team meetings, events, Xmas gifts, lunches etc.Providing backup for Accounts Payable during vacation and sickness, manages the purchase order process, and accurately administers invoicing and pension documentation.What We’re Looking For:Bachelor’s degree or equivalent working experience.Fluency in Dutch and English, written and spoken.Previous experience in Office Manager function and/or Financial Administration (Pre in international environment).Ability to maintain a high level of accuracy in preparing and entering information.Customer focused and self independent worker.Proficiency in (basic) calculating.Knowledge of office administration.Experience with data information systems and expert in MS Word, Excel, PowerPoint.What We Can Offer: Lenovo and Motorola Products Discounts Sickness and Long Term Disability Plan Service Anniversary Awards Meal Vouchers Lenovo International Meditation sessions Reimbursement of public transport  Employee Referral Bonus Employee Assistance Program, e.g., for health, legal & financial consultancy Internal E-learning Development Platform Available for Employees Postuler maintenant