People & Culture Administrator chez Culturekings

Who we are:Culture Kings is a premium streetwear brand with exclusivity and superiority across a wide range of genres, styles and cultures. Curated with an extensive selection of over 100 leading brands from around the world, as well as World Exclusive pieces you won’t find anywhere else, the Culture Kings collection stands as one the most sought-after streetwear retailers on the market today.Frequently visited by some of the world’s best athletes, artists and tastemakers, Culture Kings remains ahead of its game in offering an elite perspective of the ever-changing global streetwear landscape.The Opportunity:The purpose of this role is to provide comprehensive support across HR administration and office coordination to ensure the smooth operation of both people processes and the HQ workplace environment. The position is responsible for maintaining accurate HR records, supporting payroll and system processes, and ensuring compliance with HR procedures. This  role coordinates office maintenance, travel, purchase orders, and company-wide events to foster an organised, efficient, and engaging workplace. Through this dual focus, the role contributes to both operational excellence and a positive employee experience across the organisation.

HR Operations & Administration

Manage the HR inbox, ensuring timely and professional responses, and escalate queries to appropriate personnel as required.

Oversee HR administration including maintenance of employee records, databases, and ensuring records in Rippling remain up to date. Prepare and process HR documentation such as employment agreements, variations, and letters.

Conduct work authorisation/VEVO checks for new starters as required within system

Coordinate onboarding and offboarding processes, including IT and system access, induction scheduling, and accurate communication with payroll.

Support P&C Managers with bulk recruitment drives as required including shortlisting candidates, coordinating group interviews and declines

Support P&C Managers with the tracking and completion of learning and development and training modules and safety/compliance training

Office & Community Coordination

Coordinate HQ office operations, including repairs, scheduled maintenance, and supplier management to ensure a safe and well-maintained workspace.

Conduct weekly suppliers/grocery orders for HQ and ensure office remains well stocked

Manage purchase orders across departments, ensuring appropriate approvals, tracking, and ensuring appropriate invoice documentation. 

Assist with planning and delivering HQ and company-wide events (e.g. celebrations, culture & engagement initiatives, leadership/team meetings, training days).

Organise travel arrangements for employees, including accommodation, flights, and itineraries via Pulse travel as required. Be a key point for Pulse Travel team with troubleshooting and support.

Culture, Engagement & Project Support

Partner with People & Culture Managers to deliver employee engagement activities and events, sourcing cost-effective vendors and services.

Support HR projects with HR Director/P&C Managers including performance reviews, surveys, and system implementations, ensuring deadlines and quality standards are met.

Provide proactive assistance on ad hoc HR and office coordination projects as required

Offer proactive support and assistance for ad hoc HR projects, demonstrating flexibility and readiness to contribute to various initiatives outside regular responsibilities, ensuring timely and efficient project completion

Skills and Experience:

Prior experience within the Human Resources, office administration/Coordination, customer experience or leadership position highly desirable

Excellent verbal and written communication skills with the ability to effectively interact with employees, managers and external stakeholders

Strong organizational skills and attention to detail 

Strong understanding of confidentiality and ability to adhere to privacy legislation and protect sensitive employee information

Strong customer service and drive to build positive relationships with all stakeholders

Strong level of computer and systems literacy including Microsoft Office Suite, HRIS and data management/reporting

What Culture Kings Offers You:

Constant never-ending career growth and progression in both professional and personal aspects

Generous staff discounts & employee recognition

Collaborative and supportive team environment

Hybrid working arrangement

A fantastic and resourceful Employee Assistance Program

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