Receptionist / Office Administrator chez Scandinavian Building Services

Administrative Support Job Descriptions

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add an Receptionist/Office Administrator to the Scandi Family! This is a contract position ending May 29th 2026.

What’s in it for you:

• Awarded one of Canada’s Best Managed Companies: We’re committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities:A place to hang your hat. We want our employees to grow with us long term so we offer a tuition reimbursement program for professional development. 
• Stability and Job Security:Even through tough economic times we’ve continued to steadily grow, and we aren’t slowing down any time soon. With a strong national presence across Canada and growth into the US. 
• Family First Culture:We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like:

Reporting into the Manager of Administrative Services this is a contract position working in the head office based in Edmonton. 

Hours: Monday-Friday 7:45am - 4:15pm with a 1-hour lunch (30 minutes paid and 30 minutes unpaid). 

• Acting as first point of contact for clients and executives in a prompt manner maintaining a professional and friendly demeanour
• Overseeing and managing email correspondence, calendar appointments, and scheduling and taking meeting minutes
• Completing data entry by compiling, exporting and inputting data into simplified and visually appealing reports
• Creating professional presentations to showcase reports to executives and clients

What you’ll need to succeed:

• Minimum of 1-3 years of administrative experience, including reception
• Previous experience operating a multi-line telephone
• Excellent verbal and communication skills in English (French is an asset)
• Previous experience in office and/or event management would be an asset
• Ability to maintain confidentiality and integrity at all times
• Excellent computer skills, skilful at Word, Outlook, Excel and PowerPoint
• Experience working with 8x8 or other VOIP systems
• Strong communication, with polished and professional presentation
• Ability to drive continuous improvement initiatives with minimal supervision
• Demonstrate a sense of urgency in completing all tasks along with the ability to prioritize and manage numerous tasks simultaneously.
• Demonstrate a sense of urgency in completing all tasks
• Excellent organizational skills

Our interview process:

• 20 minute preliminary phone interview with our Recruiter 
• 40 minute to an hour assessment (soft skills and personality) 
• 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role 

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.