Fiscal Manager chez City of Springfield, MA

About the Department

Responsible for overseeing all financial records, budgets, and expenditures for the HHS Department, TJO, and all grant programs and for the daily business operations of the department, including permitting operations.  Work is performed under the general direction of the Commissioner of HHS with reviews through reports and conferences.   Supervision is exercised over other employees.

Position Duties

• Oversees daily operations of the HHS and TJO department including personnel, budget, accounts payable/receivable, requisition and invoice approval.        Addresses any questions or problems that arise regarding various processes
• Prepares monthly financial reports, monitors financial accounts, redistributes resources when appropriate, administers grant drawdowns, gains approval within the state EIMS system for invoicing, conducts grant setup requests with Munis.  Analyzes revenue receipts and expenditures for HHS, HHS grants, and TJO to assure regulatory compliances that may apply
• Monitors financial accounts, redistributing resources when appropriate
• Prepares departmental budgets
• Reviews plans for capital expenditures supplies and incorporates needs into budget
• Develops fiscal procedures and controls; keeps Commissioner apprised of department’s financial status
• Oversees account’s payable function; reviews purchase orders to assure requests are within budget guidelines and coded according to budget component and funding source
• Serves as backup for payroll, accounts payable, and accounts receivable as needed
• Performs other related duties as necessary

Minimum Qualifications

• Considerable knowledge of the principles and methods of municipal finance and/or accounting 
• Ability to analyze accounts and prepare financial and administrative reports
• Ability to plan, direct and coordinate the work of professional and clerical subordinates engaged in related but diversified activities
• Ability to establish and maintain effective working relationships with department heads, responsible department officials and subordinate employees
• Ability to interpret federal guidelines and apply them to daily operations
• Ability to instruct others to provide training across the department divisions and staff levels on various software programs 
• Knowledge of federal and state regulations governing grant administration and the ability to apply them in the administration of funds
• Excellent organizational skills and the ability to multi task
• Excellent oral and written communication skills

Other Qualifications

• Bachelor’s degree in accounting, finance or related field AND five (5) years of related experience, two (2) years preferably in government accounting field; OR any equivalent combination of nine (9) years.