Executive Assistant chez Oh

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à [email protected]. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

To obtain a French translation of the following job posting, please email [email protected]. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.   

• Fully paid medical, dental and vision coverage from your first day  

• a health care spending or wellness spending account  

• a premium defined benefit pension plan  

• three personal days and two float days annually  

• three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years 

• career development opportunities  

• a collaborative values-based team culture  

• a wellness program 

• a hybrid working model  

• participation in Communities of Inclusion   

Want to make a difference in your career?  Consider this opportunity.   

Ontario Health seeks an experienced, resourceful Executive Assistant to support a member of our Senior Leadership team. As Executive Assistant, you will be a trusted partner to senior leadership, providing high-level administrative support and ensuring smooth day-to-day operations. Your role is pivotal—balancing executive needs, coordinating complex schedules, and acting as a liaison with internal and external stakeholders, including the Ministry of Health and Ministry of Long-Term Care.

Key responsibilities include:

• Managing executive calendars, prioritizing and scheduling meetings, and coordinating travel and logistics.

• Preparing reports, presentations, briefing notes, and meeting materials.

• Tracking and monitoring action items, ensuring follow-up and resolution of key issues.

• Supporting portfolio engagement initiatives such as town halls and employee engagement events.

• Acting as the primary point of contact for inquiries, triaging and resolving issues efficiently and with discretion.

• Facilitating information flow and document management to support executive decision-making.

• Maintaining strong relationships with internal leaders and external partners to drive organizational objectives.

• Recording meeting minutes and communicating committee decisions, ensuring timely completion of follow-ups.

• Identifying and escalating urgent matters as needed to minimize risk and ensure continuity.

• Initiating process improvements to streamline office operations and maximize efficiency.

Here is what you will need to be successful:

Education and Experience

• Completion of college diploma or equivalent required.      

• 3-5 years of experience in related field; experience providing senior level administrative support in a health-related organization is preferred

Knowledge and Skills

• Executive office administrative practices, protocols, methods and procedures to coordinate and deliver a range of executive and administrative services and support to senior executives.

• Knowledge of information databases to coordinate executive program/project databases and related file management systems; computer technology systems and applications (e.g.  word-processing, spreadsheet/graphics computer software packages) to prepare executive level correspondence, reports, charts, presentations, and spreadsheets. 

• Analytical and problem-solving skills to investigate the urgency and importance of matters/issues and bring to the attention of the executive; research and resolve issues; make minor modifications to existing procedures as needed; use discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality.

• Interpersonal, relationship management and verbal and written communication skills, using active listening and empathy to maintain strong working relationships with executive leadership teams; communicate non-routine information; track and monitor action items on committees/projects to identify potentially contentious issues for executives; prepare a variety of executive level documentation, briefing materials, meeting minutes.  

• Planning, organizational, time management and team-oriented skills to manage multiple tasks and provide support to multiple individuals in the presence of frequent interruptions to meet deadlines; work well both independently and within a team in a dynamic, fast-paced environment. 

• Excellent verbal and written communication skills

• Extensive experience in a Microsoft Office environment is required

• Superior organizational and time management skills

• Demonstrated initiative and the ability to work independently and within a team environment

• Ability to manage multiple tasks and provide assistance to multiple individuals in the presence of frequent interruptions

• Demonstrated ability to prepare briefing notes, minutes, clear correspondence and summaries of decisions made, and further actions identified over the course of a meeting

• Ability to use discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality

• Excellent understanding of privacy and confidentiality

Location: Ontario

Ontario Health supports a hybrid work environment and has office locations across the province. We welcome applications from candidates residing anywhere in the province of Ontario.    

#LI-SH1

Employment Type:

Contract Length:

Salary Band:

External Application Deadline Date: