Tax Compliance Specialist chez The Lemoine Company

Company Overview

LEMOINE, a Great Place to Work®-Certified company, is one of the most respected full-service construction management firms in the nation, consistently ranked among the ENR Top 400 Contractors. Headquartered in Louisiana and building across the southern United States, LEMOINE serves clients in Healthcare, Commercial, Education, Federal, Infrastructure, Industrial, and Disaster Recovery sectors. At LEMOINE, we are committed to Building Better-people, communities, projects, and lives.

Position Summary

The Tax Compliance Specialist is responsible for ensuring compliance with all federal, state, and local tax regulations. This role supports the preparation and review of tax filings, monitors legislative updates, coordinates tax audits, and drives process improvements across payroll, sales/use, and corporate tax functions. This position plays a key role in mitigating tax risks and supporting the organization's financial health and strategic goals.

Essential Duties & Responsibilities

General Tax Compliance

• Prepare and file federal, state, and local tax returns (e.g., income, property, franchise, excise).

• Maintain tax calendars to ensure timely filing and avoid penalties.

• Monitor and interpret changes in tax law to assess business impact.

• Maintain organized documentation to support filings and audits.

Payroll Tax Compliance

• Ensure accurate calculation and remittance of payroll taxes (FICA, SUTA, FUTA, etc.).

• Reconcile payroll reports to general ledger entries.

• File payroll tax forms (e.g., 941, 940, W-2, W-3) and state equivalents.

• Respond to agency tax notices and collaborate with HR and Payroll teams.

Sales & Use Tax Compliance

• Manage multistate sales/use tax filings and remittances.

• Maintain and update taxability matrices for goods and services.

• Monitor exemption certificates and documentation.

• Partner with billing and ERP teams to ensure system accuracy and tax setup.

Audit Support & Documentation

• Prepare audit-ready workpapers and internal control documentation.

• Respond to tax agency audits and coordinate with external tax advisors.

Process Improvement & Systems

• Identify and implement automation opportunities for recurring filings.

• Assist with tax software (e.g., ADP) implementation and maintenance.

• Support tax integration during M&A or system transitions.

Required Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or related field (Bachelor's preferred).

• 3–5 years of relevant accounting or tax experience.

• Proficiency in spreadsheets, databases, and accounting systems.

• Strong knowledge of tax laws, payroll tax, and multi-jurisdictional compliance.

• Excellent organizational, communication, and analytical skills.

• Ability to handle confidential information with integrity and professionalism.

Key Competencies

• Plans and Aligns – Prioritizes and executes work aligned with company objectives.

• Communicates Effectively – Delivers clear, audience-appropriate communication.

• Organizational Savvy – Navigates company structure and processes effectively.

• Instills Trust – Earns confidence through honesty, reliability, and consistency.

• Interpersonal Savvy – Builds strong working relationships across diverse groups.

Physical Demands

• Primarily office-based, with light lifting (up to 20 lbs) occasionally required.

• Regular use of hands/fingers for data entry and computer tasks.

• Ability to sit, walk, and stand throughout the workday.

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sex, age, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.