Facilities Manager chez The Barkan Companies

Job Overview 

The Facilities Manager will oversee the daily operations for a luxury condominium in Boston's South End. This is a full-time, hands-on, 40 hour per week position. This is a hands-on position which requires a hands-on oriented individual with experience in the property management and/or hospitality industries. This position works directly with residents of the property, staff and vendors.  

Responsibilities 

• Establish schedule and responsibilities of in-house facilities staff to ensure maintain appearance and efficient operation of the property
• Establish and coordinate emergency maintenance and on-call procedures.
• Routinely inspect common areas, mechanicals, utility distribution systems, and grounds, making recommendations to General Manager and Board of Trustees when necessary.
• Coordinate and supervise contractors working in common areas.
• Assist General Manager with developing annual operating budget and maintaining reserve study.
• Coordinate annual, quarterly, and monthly maintenance tasks and inspections in accordance with contracts in place.
• Ensure maintenance requests for common spaces are completed in a timely manner; provide support to residents with in-unit maintenance requests.
• Review all unit renovation requests to ensure compliance with building policies and building codes. Coordinate interruptions of common utilities as needed.
• Follow and maintain preventive maintenance procedures and schedules, including scheduled maintenance on all equipment based on the manufacturers’ recommendations and operating manuals.
• Responsible for stock control and utilization of facilities and janitorial supplies.
• Assist General Manager in procuring and reviewing proposals from new contractors.
• Assist in maintaining records and data regarding operation and maintenance for all building systems, records, vendors, procedures, as necessary for ongoing building management.
• Other responsibilities as assigned by General Manager or Board of Trustees.

Requirements 

• Minimum High school education or equivalent; Undergraduate degree preferred
• Minimum of 5 years of experience in facilities management
• Must have valid MA driver’s license 
• Experienced in supervising all general maintenance, repair work, refurbishment, and upkeep, including plumbing, electrical, drywall, grounds, concrete, flooring, painting and finishes
• Strong familiarity with HVAC and other mechanical systems including but not limited to building automation systems, boilers, chillers, rooftop units, and air handlers
• Demonstrated ability to manage and supervise contractors
• Ability to supervise, teach and motivate both-in house and 3^rd party staff
• Knowledge of standard maintenance and safety practices and procedures
• Exceptional customer service skills
• Highly organized with ability to prioritize to meet deadlines
• Strong attention to detail
• Project management experience is a plus

Company Overview 

The Barkan Companies is a diversified group of real estate businesses with a solid record of success in property management, construction and development. Since our founding in 1964, we have been a proven leader in the real estate development and management market. Today we employ over 750 people and provide services to 187 residential communities in 7 states. Our Boston based companies with regional offices in Providence, Hartford and Washington DC, deliver outstanding client service with an uncompromising focus on quality. Our commitment is to provide the highest level of property management available. We routinely invest in the resources to maintain our position as the leader in third party management services.  

Barkan is looking for a dedicated and talented individual who can contribute their skills in a collaborative environment in service to our clients. In return, Barkan offers highly competitive compensation and some of the best benefits in the industry. Barkan is an equal employment opportunity employer.  

We offer a competitive salary, comprehensive benefits package, to include health, dental, vision, life insurance, long & short-term disability, paid vacations, a 401K match.