Billing Associate chez undefined

Summary/Objective:

The Billing Associate collects information and data to verify and accurately bill external and internal account customers and COD customers.

Essential Functions:

• Complete billing for the RMC (ready mix concrete) and S&G (sand and gravel) jobs.
• Send bills to customers.
• Update and send out a batch to bill report on a weekly basis.
• Integrate the COD (cash on delivery) for retail stores.
• Correct delivery tickets as needed for mistakes or other adjustments.
• Monitor weekly sales journals to review for mistakes/corrections.
• Verify quotes, discounts and net/gross terms for billing.
• Collaborate with Sales Representatives to accurately invoice customers.
• Manage any customer credits on a daily basis.
• Collaborate with the Sales Department to accurately assign customer jobs.
• Calculate amount of internal sales through a spreadsheet.
• Resolve any internal delivery invoices.
• Manually bill ‘odd’ invoices or customer jobs in the system.
• Handle customer inquiries in a timely and professional manner to provide an informed response.
• Send invoices and tickets to customers upon request.
• Support the credit department with collections.
• Other duties as assigned.

Non-Essential Functions:

• Collaborate with Accounts Payable and other Accounting department members to provide quality and accurate service to our customers.

JOB SPECIFICATIONS

Work Environment:

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands:

• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.
• Lift a maximum weight of 30 lbs. on occasion.

ADDITIONAL QUALIFICATIONS

Experience:

• 2 years’ accounting experience.
• Previous experience in billing, credit or accounts receivables preferred.

Special Skills:

• Written communication, verbal communication and mathematical skills.
• Ability to use a computer including Microsoft Office with a focus on Excel.
• Working knowledge of collection and civil court procedures.
• Excellent interpersonal skills.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.

Certifications:

• N/A

Industry Related Experience or Skills:

• N/A

Education Required: High School

Preferred Education: N/A

Bilingual in Spanish Preferred: Yes