Project Scheduler and Resource Manager chez Magnetar
Magnetar · Evanston, États-Unis d'Amérique · Onsite
- Professional
- Bureau à Evanston
About Magnetar
Magnetar is a leading global alternative asset manager with $22B+ AUM as of May 31, 2025. We are based in Evanston, IL—just north of Chicago and easily accessible by the “L”—with additional offices in New York, London and Menlo Park, CA.
Grounded in two decades of investing experience, we aim to generate consistent performance for our investors by identifying differentiated investment opportunities and building scalable businesses across our core strategies: Alternative Credit and Fixed Income, Systematic Investing, and Venture.
This year, we proudly celebrate our 20th anniversary—a testament to our legacy of innovation, expertise and commitment to our clients and team.
Magnetar employees are among the best in the business at what they do. Our employees thrive on intellectual curiosity, collaboration and identifying creative solutions to complex problems. Our team is made up of highly skilled, passionate professionals who care deeply about delivering results for our investors, our firm and one another. We are proud to foster an inclusive, welcoming environment that empowers each employee to succeed.
At Magnetar, our commitment to our employees matches our dedication to our work. We offer top-tier benefits including comprehensive health, dental and vision insurance, a 401k match, competitive paid time off, wellness programs, daily lunches, and professional development through Magnetar University. We are also passionate about giving back, supporting financial education and community engagement through our Foundation and various volunteer initiatives.
We hope you’ll consider joining us as you explore a career at Magnetar!
Position Overview
We are seeking a highly organized and proactive Project Scheduler and Resource Manager to join our growing Project Management Office (PMO). This role is responsible for overseeing the centralized scheduling and allocation of IT and business resources across enterprise projects. The ideal candidate will collaborate with project managers, department leads, and senior leadership to drive visibility, improve planning accuracy, resolve conflicts, maintain accurate data, reporting, and analytics and ensure alignment of staff to strategic initiatives.
This is a pivotal role in shaping how we plan, prioritize, and deliver cross-functional work—with a focus on forward-looking capacity planning, real-time resource tracking, and efficient project execution.
Responsibilities
Resource Scheduling & Allocation
- Maintain a centralized view of resource assignments across IT and business projects.
- Partner with project managers and function leads to assign resources to projects based on availability, skillsets, and business priorities.
- Track roll-on/roll-off dates and escalate when resource conflicts or overallocations impact delivery.
- Assist with determining staff allocation across business-as-usual (BAU) and project development activities.
- Work with function leads to escalate conflicts where higher-priority BAU responsibilities interfere with project tasks.
Forecasting & Capacity Planning
- Develop and maintain capacity and demand models using pipeline data, historical performance, and business forecasts.
- Identify resourcing gaps early and recommend solutions (e.g., reallocation, hiring, contractor support).
- Support the Project Governance Committee in resource availability, prioritization and allocation across the project portfolio.
Process & Tooling
- Help implement and enhance project scheduling and resource management within enterprise systems (e.g., Smartsheet, Microsoft Project, Power BI).
- Support adoption of standard resource planning processes and ensure timely updates by project managers and team leads.
- Support the adoption and effective use of resource management tools and technology
Reporting & Communication
- Produce regular reports and dashboards on resource utilization, capacity trends, and forecast accuracy.
- Facilitate regular resource review meetings with key stakeholders.
- Escalate constraints and collaborate on resolution strategies with project and functional leaders.
Qualifications
Required
- 5+ years of experience in resource planning, workforce management, or project scheduling.
- Experience working in or alongside a PMO, with knowledge of Agile, Waterfall, or hybrid delivery methods.
- Proficiency with Excel, resource planning tools, and reporting dashboards (e.g., Power BI, Smartsheet).
- Strong analytical, communication, and stakeholder engagement skills.
Preferred
- Experience in a technology-driven, professional services, or financial services environment.
- Familiarity with PPM systems (e.g., Microsoft Project Online, Planview, Smartsheet).
- Understanding of IT and business operations in middle and back office contexts.
Success Metrics
- Increased visibility and accuracy of enterprise-wide resource allocation.
- Reduction in project staffing conflicts and delivery delays.
- Improved alignment of resource supply with project demand and strategic priorities.
The annual base salary range for this position is $90,000 to $150,000 USD. The actual base salary will depend upon the candidate’s relevant experience, qualifications, skills, business needs and market. This role may be eligible for a discretionary bonus and if awarded is based on a variety of factors including firm and individual performance.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
