High School Cashier/Bookkeeper chez Linn-Mar Community School District

Position Title:                        High School Bookkeeper
Immediate Supervisor:         High School Principal
 
Summary:
Provides support to school administration and assists business office by maintaining accurate records of accounting transactions, ensuring that financial activities comply with district policies and procedures, analyzing financial information and preparing reports for school administration and others as required.  Promotes a positive image of the school through interactions with parents, students, staff, and community members.
 
Essential Duties and Responsibilities: 

• Receive monies and write receipts for student dues, fees, camps or fundraising activities ensuring compliance with business office directives and procedures.
• Receive calls related to fees, deposits and monetary procedures.
• Receive visitors regarding fee payments, accounts and activities.
• Prepare daily/weekly bank deposits for multiple bank accounts and bank delivery.
• Prepare purchase requisitions ensuring compliance with purchasing procedures and regulations.
• Verify authorization and oversee distribution of building credit cards.
• Reconcile monthly building credit card statements.
• Maintain complete and systematic records to ensure all school financial activities comply with district policies and state regulations.
• Analyze and process fees owed, coding information, reports, etc., ensuring accuracy of data and disseminate information to appropriate parties.
• Develop, track and maintain systems regarding student information, financial transactions for groups, clubs and activities, purchase orders, requisitions, budget, etc. to comply with business office auditing procedures, financial, and legal requirements.
• Ensure accuracy of payable accounts, balance accounts monthly.
• Solicit and research quotes for requested equipment and/or services.  
• Respond to inquiries from a variety of internal and external parties (staff, parents, students and public) to provide information and facilitate effective communication.
• Serve as the school liaison to the business office; oversees proper compliance at school level for all monetary transactions ensuring compliance with district policies and procedures.
• Present information on administrative bookkeeping policies and procedures to train and orient other building personnel.
• Support other administrative personnel with administrative bookkeeping functions.
• Research a variety of topics to address a variety of administrative and bookkeeping requirements.
• Maintain strict confidentiality and project a professional image when handling sensitive and confidential situations and information.
• Compose a wide variety of documents (e.g. correspondence, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
• Participate in meetings, workshops and seminars as assigned.
• Receive and respond to mail.
• Regular and reliable attendance.
• Other duties as assigned.

• N/A

 
 
Knowledge, Skills and Abilities:  (To perform this job successfully, and individual must be able
to perform each essential duty satisfactorily.  The requirements listed here are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)  
·         Possess basic skills in bookkeeping and accounting principles.
·         Cooperative and collaborative approach.
·         Effective and professional interpersonal skills.
·         Poise, tact and diplomacy.
·         Productive, appropriate and independent use of time.
·         Patience as to not get easily discouraged.
·         Complete assigned responsibilities in a timely and effective manner.
·         Knowledge of and adherence to District policies.
·         Working knowledge of a variety of computer software applications in work processing, spreadsheets, database, record keeping programs and presentation software (MS Word, Excel, Power Point, etc.).
·         Professional standards, methods and procedures, including business letter writing and report preparation.
·         Modern office methods, practices, procedures, including filing systems, telephone techniques, business forms, letter and report writing, proofreading and office equipment usage.
·         Must be able to work in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands.
·         Ability to maintain confidentiality in daily operations.
·         Establish effective office procedures and systems.
·         Create and maintain complex recordkeeping procedures.
·         High level of organization and ability to prioritize.
·         Understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities.
·         Commitment to customer service.
·         Work effectively in a team environment.
·         Positive and professional interpersonal skills in dealing with students, staff, parents and the community.
·         Effectively adapt to changing situations within the workplace.
·         Desire and ability to engage in continuing education and professional development.
·         Accept, understand and follow directions and instructions.
 
Physical Demands:  (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 
While performing the duties of this job, the employee is regularly required to see, stand, walk, sit, climb stairs (if relevant), and hear.  The employee is regularly required to make keyboard entries in a computer.  The employee is occasionally required to reach with hands and arms, stoop, kneel, or crouch.  The employee must occasionally lift and/or move up to 50 pounds.
Employee must be able to frequently work with interruptions during a work shift.
Employee must be capable of frequently working with co-workers with different personalities.
Employee must be willing to come into contact with body fluids such as urine, blood and nasal secretions and contagious diseases such as flu and the common cold.  Employee must be capable of working in a broad range of temperatures, humidity and other winter and summer environments.
 
Work Environment:  (The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
 
The noise level in this environment is moderate, however due to the number of persons working in a limited amount of space, there can be distractions.  The environment is smoke-free and asbestos free.  There is air conditioning, though the distribution of heat and air conditioning is not always uniform in the work area.