Fund Development Database Manager (Part-time) chez Girl Scouts of Texas Oklahoma Plains

Description

Job Summary

The Database Manager (Part-Time) is responsible for all database maintenance, analysis, reporting, cleaning and responding to all requests for information as well as ensuring all donor information can be properly accounted for, segmented and is maintained in accordance with fundraising principles and standards. 

The Database Manager will build, pull and disseminate all donor, data and giving database reports, and attend Fund Development team meetings as required. The priorities also aim to include diversity, equity, inclusion, belonging, and access to ensure delivery of the best quality Girl Scout leadership experience for girls.

Requirements

Essential Duties and Responsibilities

1. Oversees all functions of Virtuous’ database management including data and gift entry, clean-up and reporting. 
2. Oversees all major gifts efforts by developing, maintaining, and updating information on new and existing donor prospects as well as producing donor and prospect files. 
3. Regularly updates, reorganizes, and maintains the Virtuous database to ensure information is easily accessible allowing for, but not limited to, segmentation by focal populations and giving levels. 
4. Updates data, track donor giving (individual, foundation, corporation, event, etc.) and monitors for any changes within community landscape (e.g., corporate relocations, high net worth donors in the news, lapsed donors, and obituary listings).
5. Processes contributions and in-kind gifts received through all giving mechanisms and disseminates information to Fund Development and Finance Teams.
6. Creates and manages development dashboard for analysis, tracking metrics, fundraising and financial reporting. 
7. Develops protocols for weekly data entry and report generation to ensure information is entered timely and up to date.
8. Maintains weekly donor correspondence (e.g. thank you letter, receipt) to acknowledge all monetary and in-kind gifts within seven (7) business days.  
9. Builds reports and queries to, but not limited to, track current monetary, in-kind and event giving, frame proposals, communicate fundraising trends and progress, and achieve goals.
10. Provides ongoing training and support for new and existing Virtuous CRM users. 
11. Works in collaboration with the Fund Development Team to identify and segment donors (e.g. new donors, first-time/one-time givers, major donors, lapsed donors, young professionals, alums, and loyal donors).
12. Works in collaboration with the Fund Development Team to maintain event database, and imports all event related donor and giving information.
13. Responds in a timely manner to requests for fundraising data from the Fund Development Team and other GSTOP departments.
14. Other duties as assigned by the Chief Community Relations and Fund Development Officer. 

CORE COMPETENCIES 

1. Mission Focused                                            10. Customer Service Responsiveness
2. Drives Revenue                                              11. Time and Self-Management
3. Strategic Relationship Building                   12. Information Management 
4. Effective Communicator                               13. Conflict Management
5. Team Leadership and Coordination           14. Organization Knowledge  
6. Talent Development and Management     15. Critical Thinking
7. Adaptability                                                    16. Creative Problem Solving
8. Planning and Implementation                    17. Decision Making and Judgement
9. Fostering Diversity 

JOB QUALIFICATIONS - - Knowledge, skills, and abilities

1. Experience with Virtuous or a comparable CRM is required.
2. Knowledge and experience of event management database(s) required.
3. Proficiency with Microsoft Office products required and demonstrated ability to perform mail-merge functions. 
4. Ability to manage confidential information, multiple priorities and competing deadlines. 
5. Strong ability and commitment to accuracy and database integrity. 
6. Excellent communication and organizational skills. 
7. Demonstrated ability to work successfully in a team environment and collaborate across departments. 
8. Fundraising experience (preferred) 
9. Commitment to the mission and purpose of Girl Scouts.
10. Membership in Girl Scouts organization required.
11. Willingness to work with all persons without regard to race, religion, ethnic origin, socio-economic status, sexual orientation, age, or disability.
12. Must complete and pass a motor vehicle records and criminal background check and drug screening.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee should be able to lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

CERTIFICATIONS/LICENSES

 None required.