Talent Acquisition & Retention Administrative Assistant chez Hudsonville Public Schools

Summary:  

The Talent Acquisition and Retention Administrative Assistant provides administrative support and talent management functions for Hudsonville Public Schools.  This role maintains HRIS systems and coordinates staffing needs including recruiting, scheduling interviews, maintaining staff changes, updating user access and collaborating with Administrators.

Essential Duties and Responsibilities:

• HRIS Systems 
• Maintain job descriptions and job postings
• Assist Administrators with access to candidates, interviewing and hiring
• Maintain onboarding checklists and proper workflow
• Send reference emails when requested
• Manage all personnel information changes
• Manage all support staff position changes
• Assist with state reporting
• Assist Payroll/Business Office as needed
• Criminal History Record Information (CHRI)
• Utilize CHRISS system to ensure proper storage and sharing of criminal history information
• Assist with state audits
• Global Compliance Network Training
• Manage staff access to GCN portal
• Ensure annual completion of required trainings
• Student Teachers/Interns 
• Collect required paperwork and enter into HRIS and state reporting systems as required
• General
• Answer general Human Resources, Payroll and Benefits questions
• Complete Verifications of Employment
• Organize and plan hiring season events including new staff dinner and orientations
• Other duties may be assigned

Supervisory Responsibilities: Not applicable 

Direct Report: Assistant Superintendent of Human Resources 

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily  The requirements listed below are representative of the knowledge, skill and/or ability required  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Education and/or Experience:

Required:

• High school diploma or general education degree (GED)
• Three years in general administrative assistant work and/or training
• Highly effective organization skills and initiative

Preferred:

• Bachelor’s Degree in Human Resources, Business or related field 
• Human Resources and Administrative support experience
• Additional training and/or education

Language Skills:

Ability to read, analyze, and interpret communication including emails, letters, spreadsheet and forms  Ability to respond to common inquiries or complaints from the community, regulatory agencies or staff members

Mathematical Skills:

Ability to calculate basic mathematical formulas; add and subtract totals; multiply and divide; determine percentages and decimals; spatial aptitude to inspect length and weight of objects 

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions  

Other Skills and Abilities:

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Position requires sustained periods of sitting and working on computer and office equipment  
• Position requires standing and walking throughout buildings  
• Position involves frequent lifting up to 20 pounds and occasional lifting up to 40 pounds  
• Position involves listening, speaking clearly and visual acuity  
• Position involves frequent repetitive action on a keyboard 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions  

The noise level in the work environment is usually quiet to loud depending upon the activity in a particular part of the day