SENIOR ADMINISTRATIVE ANALYST chez Los Angeles County Metropolitan Transportation Authority (CA), CA

About the Department

Provides complex administrative, analytical, and/or budgetary support for an assigned department. This position provides high-level administrative and analytical support for complex infrastructure projects, with responsibilities including meeting coordination, minute-taking, action item tracking, and issue resolution. The ideal candidate will have experience supporting major transit or capital initiatives, strong organizational and communication skills, and familiarity with project stakeholders, systems, and procedures in a multi-agency environment.

Position Duties

• Plans and organizes administrative functions and tasks relative to the activities or operations of a department

• Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures

• Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving

• Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)

• Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy

• Conducts a variety of special projects and programs related to the department

• Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned

• Advises management and staff regarding performance and funding matters

• Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances

• Prepares recommendations for proposed expenditures of capital funds

• Prepares and submits requisitions and check requests

• Processes confidential documents and maintains data

• Generates correspondence, reports, and presentations

• Coordinates staff to work as a team in accomplishing tasks

• Coordinates activities and projects with those of other departments

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience managing administrative functions in public sector organizations, including support for large infrastructure or transit-related projects

• Experience using Microsoft Office Suite (including Excel, Word, and Outlook) and operating project management systems such as Primavera Unifier or similar platforms to track action items, documentation, and workflows on large projects
• Experience supporting large-scale capital or infrastructure projects, including responsibilities such as documenting meetings, coordinating with stakeholders, and tracking issues in complex, multi-agency environments

Other Qualifications

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of public administration analysis and budgeting
• Data analytics
• Finance and budget
• Research and report preparation methods
• Office practices, procedures, methods, and equipment
• Mathematics and business statistics
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing complex analyst functions
• Business financial analysis
• Planning, coordinating, and prioritizing multiple projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making conclusions and in a stressful environment
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Research, compile, and analyze complex data
• Meet tight time critical deadlines
• Work independently
• Handle highly confidential information
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Coordinate staff to work as a team in accomplishing tasks
• Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required