TRIO Program Assistant (Current students only) chez Grays Harbor College, WA

About the Department

MUST BE A CURRENT GRAYS HARBOR COLLEGE STUDENT TO APPLY.  Grays Harbor College is seeking a part-time Passport to Careers Program Assistant. The hours for this position are flexible and will fall between 8:00 am and 4:30 pm, Monday through Friday, with occasional weekends. Work hours will average 15 per week. This is a part-time, non-permanent position and is not eligible for benefits.
The Passport to Careers program helps former foster youth and unaccompanied homeless youth prepare for and succeed in college, apprenticeships, or pre-apprenticeship programs. Through Passport to College, students get a scholarship and support services from college staff. Funds can be used for tuition, fees, books, housing, transportation, and some personal expenses. The Program Assistant reports to the Passport to Careers Designated Support Staff and provides direct support to Passport students at Grays Harbor College. This role is student-focused and is not eligible or remote or hybrid work.

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Position Duties

Program Support

• Provide program outreach as needed.
• Manage resource table multiple times per quarter, times are flexible.
• Following established guidelines, respond to inquiries regarding Passport programs (and sister programs like Education Training Vouchers), eligibility requirements, and procedures.
• Know confidentiality protocols and maintain confidentiality completely.
• Keep current on campus resources for students.

• Operate a variety of office equipment such as computers and associated software, printers, multi-line phone system, and copy machine.
• Create documents such as flyers, brochures, ads, posters, and newsletters.
• Communicate with others via electronic means (Outlook, Microsoft Teams, and Canvas).
• Assist in management of the Passport Programs Canvas page.
• Regular use of Microsoft Office products, especially Word and Outlook.
• Maintain a clean and tidy workspace and shared student space.

• Attend training or other Passport events, as required (in-person and/or virtual).
• Create and host a quarterly workshop for Passport students.
• Assist the Designated Support Staff with special projects, as requested.
• Occasional weekends/evenings may be required.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
REQUIRED

• High school graduate or equivalent
• Current student at Grays Harbor College
• Self-directed and highly organized
• Strong verbal and written communication skills
• Outstanding interpersonal skills

• Background similar to students in Passport to Careers program (previous experience in the foster system or as an unaccompanied homeless youth)
• Clerical or customer service experience
• Conversational Spanish

Other Qualifications

In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.     

• Letter of application addressing your qualifications for the position. 
• Resume

Grays Harbor College does not discriminate on the basis of race, color, national origin, sex, disability, sexual orientation, gender identity, creed, religion, marital status, veteran status, genetics, or age in its programs, activities, and employment. The following person has been designated to handle inquiries regarding the non-discrimination policies:

• Title II/Section 504 – Erin Tofte, Associate Vice President of Human Resources 
• Title IX Coordinator – Ashley Bowie-Gallegos, Dean of Student Services and Enrollment Management

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocrfor the address and phone number of the office that serves your area, or call 1-800-421-3481.