- Junior
- Bureau à Chicago
Description
POSITION SUMMARY
Perform and fulfill a variety of procurement functions for Hospitality based Design/Procurement projects from inception through project completion. The position is instrumental in maintaining important supply chain initiatives necessary in executing successful hotel builds and renovations.
WHAT YOU’LL BE DOING
- Support parts of or an entire project depending on scope in conjunction with team leadership
- Understand specification translation for the purposes of bidding, budgeting and issuing Purchase Orders
- Understand manufacturers, price points, product expediting & logistics principles
- Initial exposure to project design specifications, supplier selection, costing, production lead times, bidding, PO issuance and expediting orders
- Assist in negotiating pricing and lead time for products
- Support project managers by updating weekly delivery status reports
- Maintain and update project timelines relating to purchasing scope of work
- Assist in resolving supplier issues with respect to quality issues and / or timing of delivery
- Manage communications with freight forwarding / logistics companies, ensuring delivery of product and resolving outstanding issues
- Review and process prepared invoices for payment
- Assist in the preparation of budgets for design-related projects
- Collect administrative documents during the close out process, such as warranty, flame certificates and cleaning information
- Perform Quality Control exercises on one’s own work
- Understand hotel brand structures
- Interact within the hospitality network including but not limited to supplier socializing and trade show & conference attendance
Requirements
WHAT YOU’LL BRING
- Bachelor’s Degree – Business/Supply Chain or Hospitality major desired
- Entry Level - 0-2 years of professional experience preferred
- Existing knowledge base or ability to quickly immerse oneself in the Hospitality FF&E and OS&E categories
- Strong PC skills with proficiency in Microsoft Office and proven ability to create and maintain analytical reports in Excel
- Clear, concise (legal-minded) written communication skills
- Effective verbal communication skills
- Good telephone conversationalist
- Solid negotiating prowess
- Attention to detail with a numbers-oriented mindset
- Organized and thorough work style with emphasis on time management
- Ability to resolve conflict quickly and constructively
- Knowledge of Spexx/Exxpedite/Specsources
