Program Specialist 3 (INTERNAL POSTING ONLY) chez Big Bend Community College, WA

About the Department

You must be a current employee of Big Bend Community College in order to apply for this position as this is an Internal Position Opening only. 

Big Bend Community College (BBCC), a rural college serving vibrant, culturally rich communities in the Columbia Basin of Central Washington invites applications for a Program Specialist 3 in the Workforce Education Department.  

Working under general direction, the Program Specialist 3 is responsible to lead and coordinate the implementation of the Strengthening Community Colleges (SCC) Grant at Big Bend Community College (BBCC), ensuring alignment with consortium-wide goals in advanced manufacturing workforce development. 

This role emphasizes leadership, compliance, data-tracking, and reporting responsibilities to support equitable access, student success, and sustainable systems change. 

BBCC’s organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees. We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally, steered by our mission and vision.

Vision:   To become our communities’ first choice to dream, learn, and succeed.

Mission

Serve as a Bridge

Stand as a Leader

Support for Success

Our guiding principles are a call to action, establishing a standard for how we interact with each other, present BBCC in the community, serve students AND act upon areas of inequity.   

Guiding Principles

Honor our Role as a Hispanic-Serving Institution

Advocate for Equity, Inclusion, & Diversity

Embrace our Workplace Norms 

Innovate Proactively

Model Integrity

Educate All

If you share these values, we encourage you to come be a part of the movement happening at Big Bend Community College.  

This position is open until filled.  Priority consideration will be given to applicants whose complete application has been received by September 25,  2025.  Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.  

This is a full-time, grant-funded position and is dependent upon continued grant funding. 

Position Duties

ESSENTIAL JOB DUTIES:  

• Grant Leadership, Compliance & Reporting – 80%
  1. Provide overall leadership and day-to-day coordination of the Strengthening Community Colleges (SCC) grant at BBCC.
  2. Ensure full compliance with Department of Labor (DOL) grant requirements, consortium agreements, and institutional policies.
  3. Monitor and manage grant budgets, authorize expenditures, and ensure fiscal accountability.
  4. Prepare and submit all required internal and external reports, including performance, financial, and audit documentation.
  5. Maintain accurate records and documentation to support compliance and reporting obligations.
• Program Implementation & Evaluation – 5%
  1. Support the Dean of Workforce Education and faculty in implementation of SCC grant strategies including career pathways development, employer engagement, and wrap around student supports.
  2. Coordinate with the Dean of Workforce Education, faculty, and staff to integrate credit for prior learning, flexible instruction, and non-credit to credit articulation.
  3. Oversee data collection and evaluation processes in collaboration with the consortium Data Tracking Specialist and consortium partners.
  4. Provide data to college leadership to inform continuous improvement and ensure progress toward equity and employment outcomes.
• Partnership & Stakeholder Engagement – 10%
  1. Serve as BBCC’s liaison to grant consortium partners, including Spokane Community College (lead), employers, workforce boards, and community-based organizations. Represent the college at consortium meetings, advisory boards, and community events.
  2. Coordinate with faculty and Career & Workforce Services Coordinator to facilitate employer engagement in curriculum co-development, work-based learning, and job-placement efforts.
• Student-Centered Support & Outreach – 5%
  1. Collaborate with Outreach and the Manufacturing Process Technology (MPT) Program Specialist 2 on student recruitment, and intake processes in alignment with SCC grant goals.
  2. Collaborate with the MPT Program Specialist 2, Workforce Education Services (WES), Advising and TRiO Programs to support student success progression through career pathways.
  3. Collaborate with WES to ensure delivery of wrap around services including tutoring, transportation, and emergency assistance.
  4. Promote access and success for all student populations.

OTHER WORK ACTIVITIES:

• Maintain professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest trends in field of expertise.
• Ensure no injuries to self or others by following safe work practices and policies.  This includes, but is not limited to security and safety, understanding of Safety Data Sheets (SDS), equipment, fire, disaster, safe lifting, and body mechanics. 
• Ensure compliance with college policies and procedures and state and federal regulations.  
• Conduct self in a professional manner and ensures the interaction with team members and other support groups is conducted in a courteous and efficient manner conducive to the college’s values.
• Perform related duties and responsibilities as may be required.

KNOWLEDGE, SKILLS, AND ABILITIES:  
 

Knowledge of:

• Project management and collaboration software and tools.
• Current strategic planning, project management, and communication methods.
• Grant management principles and practices.
• Research methodology, data collection, analysis, and reporting.
• General office practices and procedures.
• Applicable federal, state, and local laws, rules, regulations, and policies.

Skill in:

• Grant, project, and program development and implementation.
• Budget development and tracking.
• Effective oral and written communication and interpersonal skills.
• Use and operation of personal computer, job-related computer programs such as Word, Excel, and PowerPoint, and other office equipment. 
• Working with a variety of individuals from differing backgrounds. 

Ability to:

• Analyze complex data and fiscal information.
• Develop project and contract budgets.
• Monitor and provide direction to a variety of people and entities.
• Prepare detailed and grammatically correct reports.
• Use independent judgement and effective decision-making and problem-solving.  
• Lead meetings, facilitate work groups, and represent the college in a positive, professional manner.  
• Foster a welcoming, collaborative, and data-informed environment.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.
• Effectively coordinate, perform, and complete multiple duties and assignments concurrently and in a timely manner.
• Work independently.
• Travel to attend meetings, outreach events, training, and workshops.

Minimum Qualifications

Required:

• Bachelor’s degree in administration, education, or related field, AND
• Two (2) years of experience in project management, administration, and budget development and tracking; OR
• Equivalent relevant work experience may qualify year for year for the education requirement. 

Preferred:

• Experience in planning, organizing, implementing, managing, and evaluating projects that required coordination with multiple individuals and/or entities.
• Experience managing federal grants.
• Experience working in a community college or other higher education setting.
• Curriculum development experience.

Other Qualifications

This position is open until filled.  Priority consideration will be given to applicants whose complete application has been received by September 25, 2025.  Big Bend Community College reserves the right to offer this position to a qualified candidate at any time, so a prompt response is encouraged.

To qualify for consideration, applicants must meet required qualifications and submit a complete application packet, which includes the following:

1. BBCC Online application.
2. Cover letter, addressing why you are interested in this position and how your qualifications make you the ideal candidate.*
3. Comprehensive resume or CV.*
4. Response(s) to the questions found in the Supplemental Questions Tab above.*  Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting. 
5. Unofficial transcripts documenting undergraduate and graduate course work and degrees.  Official transcripts required upon employment.*

NOTE:  You must complete the online application in full and respond to the required supplemental questions.  Failure to provide this information or responses of "See Resume" may eliminate you from consideration for this position.  The college reserves the right to remove documents, submitted but not requested, by BBCC as part of the application process.  These documents include, but are not limited to statements of teaching philosophy, diversity statement, letters of recommendation, student evaluations, performance evaluations, etc. 

BBCC reserves the right to not fill this position, reject all applicants, reopen the position, or make a direct appointment.  Applications received during this recruitment may be used to fill future vacancies at the College's discretion.

This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.  

If you have difficulty logging into your account, attaching documents, submitting your application, etc., please contact NEOGOV Customer Service at 1-855-524-5627.

CONDITIONS OF EMPLOYMENT:

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete the questions.  

Prior to employment, a background check including criminal record history will be conducted.   Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform the position.  

An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa.   In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.  

Official transcripts must be provided to the college upon hire. 

REASONABLE ACCOMMODATION:  

Big Bend provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of 1973.

Please direct all inquiries regarding compliance with access, equal opportunity, and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section 504 Coordinator, BBCC 7662 Chanute Street NE, Moses Lake, WA  98837; 509-793-2026 or via email at [email protected].  

DRUG AND ALCOHOL-FREE CAMPUS:

In compliance with state and federal regulations, BBCC is committed to a safe and drug and alcohol-free campus.  Employees are expected to comply with BBCC’s policy prohibiting illegal drug use or activity, including notifications of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.  The complete policy and procedure are available to view on the policies pageof the BBCC website.  Printed copies of the policy and procedure are available by contacting the Human Resources Office at 509-793-2008.

BBCC ANNUAL SECURITY REPORT:

BBCC strives to be a safe and secure campus for our students, employees, and community.  Detailed information regarding campus security, crime statistics for the most recent-three year period, and other information is available on the Campus Safety and Security pageof the BBCC website.  If you have questions or would like a printed copy of the materials please contact Campus Safety and Security at 509-793-2286.

EQUAL OPPORTUNITY:
 Big Bend Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, sex, sexual orientation, gender identity/expression, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, use of a trained guide dog or service animal by a person with a disability, marital status, pregnancy status or families with children, a mother breastfeeding her child, AIDS/HIV or hepatitis C, genetic information, and/or status as a veteran or any other legally protected classification.