Accounts Receivable and Billing Specialist chez Rogers Group/StageRight

Rogers Group/StageRight is a family-owned collection of innovative businesses based in Clare, Michigan, specializing in providing solutions across various markets including sports, entertainment, and food preservation. With a legacy dating back to the 1930s, we prioritize innovation and quality in all our products, from portable staging equipment to custom manufacturing. 

Competitive wage - Great Benefits!

Join Our Team as an Accounts Receivable and Billing Specialist

SUMMARY:

The Accounts Receivable/Billing Specialist is responsible for managing and processing incoming payments, ensuring accuracy and efficiency in financial transactions. This role involves maintaining up-to-date records of all receivables, generating invoices, and assisting in resolving any discrepancies related to customer accounts.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payment Processing and Oversight:

• Record and apply customer credit card transactions.
• Ensure that the recording and application of customer payments, for paper checks, ACH, and wire transfers is completed by the Receivables Specialist.
• Reconcile payments with outstanding invoices, ensuring accuracy and completeness.

Account Reconciliation:

• Regularly reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Investigate and resolve discrepancies or issues related to receivables which aid in cash reconciliations.

Reporting:

• Develop proficiency in new financial statement system, Prophix, as Administrator.
• Prepare regular reports on receivables, including aging reports, cash flow forecasts, and collection activities.
• Prepare reports on income statement, balance sheet, and statement of cash flow.

Oversight for Invoice Processing:

• Ensure that generation of invoices to customers is performed in a timely manner by the Receivable Specialist.
• Ensure that all invoices are compliant with company policies and customer contracts.

Customer Relations:

• Assist with customer codes across multiple systems to maintain a single record per customer.
• Assist with collection activities as necessary.
• Build and maintain positive relationships with customers to facilitate timely payments.

Compliance and Documentation:

• Ensure compliance with company policies, accounting standards, and relevant regulations.
• Maintain accurate and organized records of all accounts receivable transactions.

QUALIFICATION REQUIREMENTS:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:   Candidate must have associate degree. Bachelor’s degree in accounting, finance, or a related field preferred. 2-4 years of experience in accounts receivable or a related accounting role. Experience with accounting software (e.g., QuickBooks) and proficiency in Microsoft Excel.      

LANGUAGE SKILL: Ability to effectively present information and respond to questions from managers, customers and / or owners.  

COMPUTER SKILLS:   Working knowledge of computer keyboard for reporting activities, Microsoft Office Suite, and internet for communication.    

MATHEMATICAL SKILLS:   Must possess basic math skills. 

REASONING ABILITY: Ability to solve practical problems and deal with the variety of situations which occur. Strong problem-solving and conflict resolution abilities. 

THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF THE WORK BEING PEFORMED BY ASSOCIATES IN THIS POSITION.  THEY ARE NOT TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL JOB DUTIES TO BE PERFORMED.  OTHER DUTIES MAY BE ASSIGNED AS NECESSARY.