Administrative Assistant - Land Use Planning chez Core States Group

Overview:

Core States Group designs, builds, and manages programs and projects across North America and has been recognized on top lists throughout the architecture, engineering, and construction (A/E/C) industry. Established in 1999, the company offers integrated solutions with seamless continuity, and many of the world’s most notable brands count on Core States Group to deliver speed to market, cost certainty, and compelling design. With 24 offices across the United States and Canada, Core States Group is an industry powerhouse that drives innovation and improves everyday life for countless people across several markets, including Convenience, Distributed Generation, Financial, Grocery, Housing, Industrial, Restaurants, Retail, Semiconductor, Tribal, Zero-Emission Vehicle (ZEV) Infrastructure, and more. Visit us at www.core-states.com.

Summary of Position:

The Administrative Assistant - Land Use Planning position role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in ensuring details are accurate and on time. This individual will be the main support for our Planning team. 

Who you are:

You demonstrate strong communication and enjoy fostering strong relationships. You proactively seek opportunities to improve processes which offer better ideas, thus supporting innovation. You align with business objectives. You want to be part of a strong culture that is built upon respect and teamwork. You are professional, accountable and commit to learning. You align with our Core Values of: Integrity, Service, Excellence, Innovation, Inclusion.

Responsibilities:

• Provide administrative support to Planning Department staff as needed to help with project management, recordkeeping, and tracking.
• Finalize documents using Word and other programs, ensuring they meet company formatting and grammar standards – including letters, memos, reports, spreadsheets, and more.
• Maintain organized records of applications, permits, licenses, and related correspondence.
• Save submittals, letters, and approved permits as PDFs according to company standards.
• Complete agency-related documents such as application forms, licenses, checklists, bonds, and reports as required.
• Coordinate contracts, forms, and schedules with outside consultants, vendors, and regulatory agencies.
• Prepare cover letters, application forms, and compile technical reports, plans, and other materials needed for agency submittals.
• Update and manage spreadsheets, task lists, memos, and other materials related to internal programs.
• Support internal project administration by setting up new project numbers, organizing billing reports, preparing/tracking contracts, and following up on outstanding invoices.
• Participate in meetings to review project updates, receive assignments, and take meeting notes as necessary.

Qualifications:

• Associates and/or bachelor's degree preferred but not required
• Any combination of related business coursework, administrative certification or record keeping
• Proficiency with Word, Excel, and similar programs – strong spelling and grammar
• Strong attention to detail, concentration, and flexibility (to switch between multiple tasks quickly as needed)
• Interpersonal excellence
• Perform required duties accurately and in an efficient manner
• Excellent time management skills

Team:

This position will support a group of our engineers based out of our Kent office.

Work Location:

This is an on-site role out of our Kent, WA office.

Benefits:

• COMPENSATION – Competitive wages and bonus programs
• RETIREMENT – We offer a great 401(k) match to help you invest in your future and grow your retirement savings with confidence.
• HEALTHCARE – Excellent health benefits, life insurance options, and supplemental benefit options, giving you the flexibility to choose the coverage that best fits your needs and lifestyle. 
• VACATION – Generous PTO time to help you recharge, relax, and maintain a healthy work-life balance.
• PERKS – Team wellness challenges, Costco membership reimbursement, half-day Fridays during summer months + much more!
• WORK-LIFE BALANCE – A flexible work environment that supports a healthy work-life balance, whether you’re in the office, working remotely, or somewhere in between.
• PAID PARENTAL LEAVE – Four weeks of fully paid parental leave to give you time to bond with your new addition and support your growing family.
• TUITION REIMBURSEMENT – Advance your education with support!  We offer tuition reimbursement to support your learning journey.

Note: Please do not be concerned if you do not meet every requirement. At Core States we are dedicated to building a diverse and inclusive workplace, so if you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. 

This position will remain open until it is filled.