ADMINISTRATIVE ASSISTANT I-II chez Port of Stockton, CA

About the Department

The Stockton Port District is seeking a dedicated and detail-oriented individual to join our team as a Administrative Assistant. 

This position performs a central role in providing general office support with a high degree of accuracy and professionalism to management in a public agency and commercial real estate setting. Ideal candidate will be an independent self-starter with a positive, customer service-oriented attitude. 

Successful candidate will possess strong interpersonal & customer service skills, effective written & verbal communication skills, accurate data entry skills, ability to effectively organize & multi-task assignments with competing deadlines. 

Proficiency in MS Office Suite is required.   

Prior experience in a public agency and / or commercial real estate environment is preferred.

Position Duties

• Creates, types, formats, edits, revises, proofreads, tracks, and prints a variety of narrative, statistical, and technical documents, reports, correspondence, memoranda, agreements, and related documents ranging from routine to complex
• provides administrative support for managers, supervisors, and staff
• Prepares travel and training requests
• Greets, answers, screens, and refers visitors and telephone calls
• Obtains data from multiple sources; extracts data elements required; updates and maintains specialized logs and databases
• Performs other duties as assigned.
• Review full job description for complete list of duties by clicking here.

Minimum Qualifications

Education and Experience:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

 Education:

•  Equivalent to completion of the twelfth (12th) grade.

• Administrative Assistant I: Two (2) years of responsible administrative and office support experience.
• Administrative Assistant II: Three (3) years of responsible administrative and office support experience.

• Possession of a valid California Driver’s License, to be maintained throughout employment. 
• Possession of a valid Transportation Worker Identification Credential (TWIC) card, to be maintained throughout employment.

Other Qualifications

Application Instructions:
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. 

It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer.
• Separately list each position held, including different positions with the same employer.
• A resume may be attached to your application but will not substitute for the proper completion of your application. 
• Applications that are not properly completed may be rejected.
• Prior to submitting your application, verify it reflects all relevant experience and education.