Loan Documentation Specialist I/II/III chez Bank of Hawaii

• Reviews loan requests for completeness and accuracy to ensure compliance with applicable product and bank standards and regulatory requirements. Prepares and performs a quality control review of the necessary loan documents for signing using the automated documentation and non-automated process as applicable. This includes such items as the notes or agreements, security agreements, collateral agreements, amendments, etc. Audits the executed documents and ensuring all required documents are completed completely, reviewing to ensure certain compliance requirements are met, including: Regulation Z, Customer Identification Program (CIP), customer due diligence (CDD), Community Reinvestment Act (CRA), etc.. Prepares request for imaging and books account to the bank’s core loan system. (Level III) Trains junior staff members, and distributes daily assignments.
• Disburses all loan requests. Process may involve transfer of funds electronically, or preparation of cashier’s checks, etc. Ensures that funds are disbursed for the correct amount and posted to the correct account, and enters any post booking special instructions into the system prior to assigning the file for post booking maintenance and SOX quality control reviews. (Level III) Communicates with lending officers and staff, government agencies and vendors (i.e. title companies, escrow companies, etc.) to coordinate loan documentation and disbursements. Performs posting booking maintenance and SOX quality control reviews by comparing the applicable signed documents and application information to the booked loan in bank’s core loan system. Processes bulk loan bookings using a batch process, or manual entry into the bank’s core loan system
• Consolidates, reviews and reconciles requests for information from branches and departments to include mortgage recordings and final reports to title companies and Bureau of Conveyances. Performs quality control reviews of the recorded documents and title policies and works with the title companies to resolve any issues that may impact the banks collateral prior to imaging the final documents. (Level II) Orders all necessary documents from title companies and attorneys to ensure all credit
  requirements and governmental regulations are met. 
• Performs posting booking maintenance and SOX quality control reviews by comparing the applicable signed documents and application information to the booked loan in the bank’s core loan system.
• Assists and supports the Department in achieving the necessary goals and objectives to create shareholder value while mitigating risk. (Level III) Prepares release of mortgages when required.
• Performs all other miscellaneous responsibilities and duties as assigned.

• High school diploma or G.E.D. and 0 to 2 years of college or equivalent work experience. Post High School education preferred.
• Level is dependent on years of experience and size/complexity of prior positions held.  
  • Level I: Minimum 1 to 2 years in the banking industry, preferably in positions where general loan knowledge was gained, or equivalent work experience.  
  • Level II: Minimum 1 year loan documentation experience or 3 to 4 years in the banking industry with at least 2 years in positions with regular exposure to general consumer and business loans knowledge, or equivalent work experience. Consumer and Real Estate Loan documentation experience preferred.
  • Level III: Minimum 3 years banking or loan documentation experience in positions where general consumer and business loans knowledge were gained, or equivalent work experience. Consumer, Commercial, and Real Estate Loan documentation experience preferred.
• Demonstrated proficiency with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, PowerPoint, and SharePoint) or similar software. Knowledge of or ability to use Bank software and systems. Working knowledge/understanding/ability to use the following computer programs and systems:  IBS Insight, MeridianLink Consumer, Compliance Systems, Laser Pro, DocuSign etc.  
• Good verbal and written communication skills sufficient to communicate with team members, question and respond comprehensibly to supervisors and managers. Ability to read, understand and follow detailed instructions. Must be an analytical, detail-oriented, self-starter who possesses the ability to learn quickly and adapt to changing technology. Able to work in a high volume deadline-important area. Flexible and able to adapt quickly to changing deadlines, priorities, procedures, etc. Able to work flexible hours including weekends and evenings as needed or assigned. Must be able to lift/push/carry up to 35 lbs. with assistance.

As a Bank of Hawaii employee, you ensure (or assist with ensuring) compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.

Delivering exceptional customer experiences is at the heart of what we do at Bank of Hawaii.  We listen, understand and deliver what our customers need to help them build a better tomorrow.

We are an EEO/AA employer, including disability and veterans.  For Bank of Hawaii's full EEO statement, please visit  https://www.boh.com/careers.