Clerical Support (Mentoring and Coaching) (Part-time) chez Loudoun County Public Schools

Job Overview

The part-time clerical will work with the Mentoring and Coaching Office to provide financial, record-keeping, data entry, clerical, and administrative support for the program. The work encompasses a range of office activities, including producing program materials, preparing and communicating program information, working with schools and other LCPS offices to coordinate mentor assignments, and assisting with processing program expenses.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Uses word processing, spreadsheets, and data entry.
• Responds to email requests for information from LCPS staff members.
• Compiles accurate financial records for co-curricular stipends and part-time payroll in accordance with appropriate accounting procedures set forth by the state, Loudoun County Public Schools, and the Superintendent.
• Prepares monthly reports to track retention and program evaluation data for proteges, mentors, and lead mentors.
• Utilizes the Mentoring and Coaching database to assist with mentor pairing assignments including inputting information, auditing monthly reports, and supporting stakeholders with system usage.
• Assists the Mentoring and Coaching Office with the professional learning system to monitor and approve monthly mentor, lead mentor, and protege log activity.
• Support the Mentoring and Coaching Office by creating courses in the professional learning system and submitting attendance.
• Audits incomplete data in the Mentoring and Coaching online application.
• Prepares a variety of routine correspondence, program information, and other related paperwork to ensure accuracy and completeness.
• Maintains office files and records for reporting program evaluation.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

     Education

     High School Diploma or GED

     Experience

     NA

     Licenses and Certifications

     NA

     Knowledge, Skills and Abilities

• Knowledge of standard office practices and procedures, including Microsoft Office
• Strong knowledge of Microsoft Excel, including the ability to create and analyze spreadsheets with large amounts of data
• Ability to independently perform office work with accuracy, adherence to established deadlines, and communicate effectively; work cooperatively with others; and work under pressure with frequent interruptions

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, HRTD (Mentoring and Coaching)

FLSA Status: Non-Exempt

Months/Days/Hours: as needed

Salary Scale: https://www.lcps.org/compensation

Salary Range: $16.71

Remote Work Eligible: Partial

Remote Work Disclosure

Employees who perform the responsibilities of the above position have been identified as having the potential to telework. Telework is defined as completing one's duties and responsibilities at a site other than one's assigned duty location. In order to be eligible for telework privileges, an employee must have demonstrated consistent, positive performance and have the support and approval of their direct supervisor. In addition, these employees must have reliable high-speed internet and a designated workspace that allows them privacy while completing sensitive and confidential work.  Employees who are non-exempt and are teleworking will work their required scheduled hours and gain approval from their supervisor if they work more than 8 hours a day or more than 40 hours in a workweek.  Teleworking privileges can be amended, changed, or revoked based upon the performance of the employee, as well as the needs of Loudoun County Public Schools.