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Registrar chez Alaska Educator Retention and Recruitment Center (AERRC)

Alaska Educator Retention and Recruitment Center (AERRC) · Ketchikan, États-Unis d'Amérique · Onsite

2025-09-12 14:00:00.0

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Registrar

JobID: 18123

Position Type:
Other/Secretary

Date Posted:
9/11/2025

Location:
Ketchikan High School

Date Available:
02/02/2026

Closing Date:
09/22/2025

District:
Ketchikan Gateway Borough Schools

Additional Information: Show/Hide
KETCHIKAN GATEWAY BOROUGH SCHOOL DISTRICT
KETCHIKAN ALASKA

JOB DESCRIPTION

JOB TITLE: REGISTRAR-KETCHIKAN HIGH SCHOOL
REPORTS TO: PRINCIPAL / ASSISTANT PRINCIPAL

JOB PURPOSE: To work and assist the principal and assistant principal in the running of the High School.

Duties, Responsibilities and Accountabilities:

Assists students, teachers, parents and the general public in regards to school issues.
Maintains permanent files on each student.
1. Handles all requests for transcripts for insurance, college applications, scholarship applications, proof of residency, etc., for currently enrolled students and alumni.
2. Handles all requests for dropped student’s records and medical records.
3. Monitors and issues withdrawal sheets for transferring and dropped students.
4. Registers new students.
5. Distributes and monitors senior early dismissal forms and pass/fail option forms.
Maintains high school transcripts on each student.
1. Prepares report cards each quarter and semester for all students; monitors and updates all grading information as needed.
2. Monitors the posting of grades to the transcripts each semester.
3. Posts grades earned from other high schools, KCC, Revilla, and Fast Track.
4. Posts grades to report cards and transcripts for incompletes made up each quarter and semester.
5. Deciphers and creates transcripts for incoming transfer students.
6. Monitors grade point averages for all students at the end of each semester, maintaining class rank for seniors and juniors.
7. Produces honor roll lists.
8. Verifies GPA for students running for class offices, Department of Social Services, teen home, students and their parents, prospective employers, etc.
9. Provides activities director with a list of quarter and semester grade failures and other pertinent information needed to determine activities eligibility.
Enters all schedule changes in the computer; distributes printouts of same to the counselors, office, and students.
Assists principal with inputting of data for student scheduling, updating of course offerings, and maintenance of files used in scheduling.
Completes social security reports for those students receiving benefits.
Maintains accurate count (class lists) for each class. (Enrollment)
Maintains drop files on all dropped students from the Ketchikan Gateway Borough School District.
Greets and provides service to students, parents, teachers, and the public at the counter as relief for receptionist.
Orders and sets up diplomas and awards for graduation.
Directs the sorting and mailing of happy grams, deficiencies, newsletters, and other mass mailings.
Maintains accurate student/parent address information.
Helps serve lunch to students.
Creates templates for high school reports.
Has a strong knowledge of district’s software programs; PowerSchool is essential.
Prepares state and federal reports regarding enrollment and health issues.
Sells tickets in the office for athletic seasonal tournaments to students and the general public; posts reserved balcony seats.
Organizes and attends the parent/teacher conferences; prepares documents and student information; greets parents.
Other duties as assigned by the principal.

Requirements:

Requires High School Diploma or equivalent.
Ability to maintain confidentiality.
Experience in basic office procedures including filing, calculator, copier, Apple computer and applicable software is required.
Ability to deal effectively with students, parents, and the general public.

Knowledge, Skills and Abilities:
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

Mathematical Skill: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Problem Solving: Can identify and resolves problems in a timely manner. Works well in group problem solving situations. Uses reason even when dealing with emotional topics.

Student Service: Manages difficult or emotional situations in a positive manner. Responds promptly to student needs. Responds to requests for service and assistance and meets commitments.

Interpersonal Skills: Focuses on solving conflict and not blaming. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control and remains open to other ideas and tries new things.

Teamwork: Contributes to building a positive work environment.

Diversity: Shows respect and sensitivity for cultural differences and promotes a harassment-free environment.

Ethics: Treats people with respect, keeps commitments and inspires the trust of others. Works with integrity and ethically.

Judgment: Exhibits sound and accurate judgment and includes appropriate people in decision-making process.

Planning/Organizing: Uses time efficiently.

Professionalism: Approaches others in a tactful manner. Reacts well under pressure and treats others with respect and consideration regardless of their status or position. Accepts responsibility for own actions.

Quality: Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality.

Safety and Security: Observes safety and security procedures. Reports potentially unsafe conditions and uses equipment and materials properly.

Attendance and punctuality: Is consistently at work and on time.

Dependability: Follows instructions, responds to management directions and takes responsibility for own actions. Keeps commitments.

Other Skills and Abilities: Demonstrated ability to operate computers and related software. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical Demands: While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/ VCR carts. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Ketchikan Gateway Borough School District
Human Resources
333 Schoenbar Rd
Ketchikan, AK 99901
KETCHIKAN GATEWAY BOROUGH SCHOOL DISTICT
IS AN EQUAL OPPORTUNITY EMPLOYER

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Registrar chez Alaska Educator Retention and Recruitment Center (AERRC)

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