SENIOR ADMINISTRATIVE ANALYST chez Los Angeles County Metropolitan Transportation Authority

About the Department

Provides complex administrative, analytical, and/or budgetary support for an assigned department.

This position would support all the administrative functions of the office of strategic innovation at LA Metro including preparation of the annual budget, managing quarterly expenditures and variance reporting, supporting project managers with budgeting and grant reporting, leading staff engagements, and retreats, and supporting the chief of innovation officer’s administrative functions.

Position Duties

• Plans and organizes administrative functions and tasks relative to the activities or operations of a department

• Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures

• Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving

• Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)

• Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy

• Conducts a variety of special projects and programs related to the department

• Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned

• Advises management and staff regarding performance and funding matters

• Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances

• Prepares recommendations for proposed expenditures of capital funds

• Prepares and submits requisitions and check requests

• Processes confidential documents and maintains data

• Generates correspondence, reports, and presentations

• Coordinates staff to work as a team in accomplishing tasks

• Coordinates activities and projects with those of other departments

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, or a related field

Experience

• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Other Qualifications

Knowledge of 

• Theories, principles, and practices of public administration analysis and budgeting
• Data analytics
• Finance and budget
• Research and report preparation methods
• Office practices, procedures, methods, and equipment
• Mathematics and business statistics
• Applicable business software applications

Skill in

• Performing complex analyst functions
• Business financial analysis
• Planning, coordinating, and prioritizing multiple projects
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making conclusions and in a stressful environment
• Communicating effectively orally and in writing
• Preparing comprehensive reports and correspondence
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to

• Research, compile, and analyze complex data
• Meet tight time critical deadlines
• Work independently
• Handle highly confidential information
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Coordinate staff to work as a team in accomplishing tasks
• Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required