- Junior
- Bureau à Reading
JOB VACANCY #: JV 2025-33
THE POSITION OF: Secretary
DEPARTMENT/DIVISION OF: Public Works
FLSA CLASSIFICATION: Non-Exempt
CLASSIFICATION: AFSCME 2763 Rank & File
SCHEDULE: Full-Time
SALARY: CBA
POSTING DATE: September 10, 2025
POSITION SUMMARY:
This position is responsible for administrative and secretarial duties for a Division Director or Manager.
Typical duties may include but not limited to:
- Handle all administrative duties of the Division
- Prepare, type and maintain all letters, memorandums and general correspondence.
- Screen telephone calls, handling and resolving problems as appropriate.
- Maintain a log of all telephone calls, visitors and messages as necessary.
- Schedule appointments and meetings for the Director or Manager.
- File reports, records and related departmental data.
- Open, date stamp and distribute mail.
- Deliver outgoing correspondence, supplies and materials from the Director or Manager’s office.
- Greet visitors, both City personnel and the public.
- Prepare, type and maintain purchase requisitions and invoices for Director or Manager’s office.
- Maintain books, files, computer printouts and assist in paying bills for the Division.
- May prepare, record and maintain all payroll time sheets for the Division.
- Prepare all registered bills, receive certain Division receipts and deposits, same with City Treasurer.
- Provide other related duties as required.
- Frequent contact with other departments within the city, taxpayers, outside agencies and company representatives.
- Perform all duties assigned.
MINIMUM QUALIFICATIONS:
- 1-2 years Secretarial experience
- Accounting experience a plus
- Must be proficient in Microsoft Office products
- Type minimum of 35 words per minute
- Must have valid Pennsylvania Driver’s License
