Fall 2025 Housing Operations Assistant chez St. Olaf College

St. Olaf College Student Employee Job Description 

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice. 

Job Title: Fall 2025 Housing Operations Assistant

Classification: Student Employee (non-exempt) 

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057 

Department Name: Office of Residence Life 

Job Year: 2025-2026 Academic Year

Hours/week: 10-15 

Time commitments: Averaging 10-15 hours per week. Typically, regular office hours will be from 8 am to 5 pm on the weekdays. Depending on the workload, working hours in the evenings and weekends may be requested. 

Number of available positions: 2 

Appropriate for incoming/first-year students?: Yes

Contact Person/Supervisor: Christopher L. Medley

Contact email: [email protected]

Description/Purpose of the Position: This position provides business and administrative support for the Residence Life Team. The position acts as a representative for Residence Life. The individual will be responsible for organizing receipts, bills, and financial information.  Housing Operations Assistant's must be adaptable, efficient, and effective in their communication as well as work with limited supervision or within a project-based team performance environment. 

Responsibilities for this Position: 

1. Manage office email accounts and connect students with appropriate resources.
2. Support data entry and assist with creating and maintaining department files, and storage systems (physical and electronic). 
3. Assist with housing records, damage bills, etc. 
4. Schedule meetings as requested.  
5. Attend all training, in-services, and development meetings requested by the Residence Life Office.
6. Attend/participate in staff meetings, one-on-one meetings with the supervisor, and evaluation process. 
7. Support opening and closing of the office. 
8. Other duties assigned. 

Skills needed: 

• Excellent interpersonal, organizational, and communication skills.
• Ability to effectively and empathetically  communicate with students, parents, guardians, and other campus departments.
• Ability to work both independently with little supervision and as part of a team.
• High levels of motivation and willingness to learn. 
• Ability to pay close attention to details. 
• Excellent time management skills. 

Qualifications/ Experience: 

• Must be enrolled in a degree program at St. Olaf College during the academic year. 
• Must maintain a cumulative/semester GPA of 2.5. If a student staff member’s GPA (semester/cumulative) falls below 2.5, their retention will be based on individual consultation.
• Students should have no pending residence life or university conduct cases, active sanctions, and/or resolved cases that would prevent effective performance as student staff members. 
• Ability to act with discretion and exercise proper professional etiquette as it pertains to confidential information. 
• Experience in Microsoft Office and Google Suite is required.
• Preferred completion of at least 1 semester at St. Olaf College.