Administrative Assistant (OA) chez Department of Justice

Other

Duties

If selected for this position, you will serve as an Administrative Assistant (OA) with the United States Attorney's Office, Middle District of Tennessee with the primary responsibility of information receptionist. Duties will include, but are not limited to: Serves as the primary receptionist for the office. Screens calls and visitors and provides information concerning the office's programs and directs to appropriate staff member or agency. Screens, sorts, and distributes all incoming and outgoing material to include mail and deliveries. Prepares travel authorizations to ensure proper allowances for travelers. Maintains travel reimbursement files to ensure they contain supporting documentation. Arranges travel and reservations for district employees. Arranges foreign travel and ensures activities are in accordance with governing policies, regulations, and procedures. Serves as a backup timekeeper. Responsibilities will increase and assignments will become more complex as your training and experience progress.

Qualifications

GS-7: To qualify for this position, you must possess at least one year of specialized experience, equivalent to the Federal GS-6 level or higher, that has equipped you with the necessary knowledge, skills, and abilities to successfully perform the duties of this position. Specialize Experience: For the position, specialized experience is defined as performing a variety of administrative support services in support of a business or program office to include assisting reviewing incoming and outgoing correspondence and other administrative documents, applying policy to program areas, performing receptionist duties such as answer phones, and assisting visitors or maintain an electronic or hard copy file system. You must type at least 40 words per minute. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Other Information

Payment of relocation expenses will not be authorized. The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov. Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. EEO Statement: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.