Manager, MWDBE/SDVOB Contract Compliance chez Metropolitan Transportation Authority

Description

• Reviews all agency requisition/requirements for goods, services, and capital related contracts to establish MW/DBE & SDVOB participation goals.
• Responsible for identifying and contacting MW/DBEs & SDVOBs capable of providing goods and services.
• Analyzes bids/proposals submitted to ensure compliance with MW/DBE& SDVOB participation regulations.
• Attends pre-bid, pre-construction meetings, contractor selection panels, and other meetings as required.
• Reviews and verify subcontractor’s and/or contractor’s MW/DBE & SDVOB certification.
• Conducts site visits to review contractors’ invoices, work samples, and other relevant documents. Inputs interview results into the New York State Contract System.
• Ensures Prime Contractor’s and Subcontractor’s compliance with applicable federal and state regulations, policies/procedures, and contract provisions.
• Researches and develops projections, in conjunction with the agency’s procurement departments, for procurement categories for possible MW/DBE & SDVOB contracting opportunities.
• Collects, analyzes, and presents related data and analysis to resolve problems, as necessary
• Monitors, evaluates, and investigates contracts to ensure commitment and compliance in meeting MW/DBE & SDVOB goals, in accordance with MTA policy and applicable federal and state regulations.
• Work conjunctively with Project Managers to ensure that contractors input the monthly payment data reports into the New York State Contract System by the 10th of each month.
• Discusses contract irregularities with Chief Diversity & Inclusion Officer, Deputy Chief Diversity Officer MW/DBE & SDVOB Contract Compliance, Senior Director – MW/DBE & SDVOB Contract Compliance, and Senior Director, Audits/Investigations Contract Compliance for possible referral to Inspector General.
• Reviews Goals Not Met report monthly and meets with Project Manager and/or contractor to discuss ways to meet or exceed assigned goals.
• Analyzes the contractor’s Good Faith Efforts to determine if consistent with federal and state requirements.
• Respond to contractor or MTA Agency staff requests for goal waiver and/or goal reduction.
• Respond to requests on MW/DBE & SDVOB goal achievements for staff summaries that are to be presented to the MTA Board.
• Strong knowledge of Federal and State regulations governing MW/DBE & SDVOB programs and requirements
• Maintains accurate records and statistics on MW/DBE & SDVOB utilization at MTA-HQ and all MTA Operating Agencies. Operating Agencies.
• Assists in the accurate and effective preparation of reports.
• Monitors and evaluates contractors’ compliance with MW/DBE & SDVOB requirements.
• Supports the Senior Director, Audits/Investigations Contract Compliance in all research and special programs as may be required.
• Assist the MTA DDCR Outreach Unit with outreach events and activities, as required.
• Interacts with MTA Agencies’ Procurement staff and Project Managers.
• Observing the work performed by the contractor;
• Reviewing invoices and approving them if the work meets contractual standards;
• Addressing performance issues with the contractor when possible; and
• Escalating issues to other parties as needed.
• Using the information described in this section to monitor and evaluate contractors’ compliance with MW/DBE & SDVOB requirements.
• Performs other duties, as assigned.

• A working knowledge of the MTA procurement process, as well as an overall understanding of the MTA and its operating agencies’ operations, is preferred.
• Excellent databases and database management proficiency, i.e., Access.
• Proven experience in timely and quality-driven report-writing and report generation
• PC proficiency, including WORD and Excel
• Knowledge of MW/DBE & SDVOB programs and operations.
• Prior experience in procurement and/or construction management.
• An understanding of the general procurement process is preferred.
• Basic understanding of accounting, financial, legal, and business operations.
• Extremely detailed oriented, able to work on multiple projects effectively
• Excellent oral and written communication skills.
• Familiarity with the MTA’s contract compliance system and/or other databases
• management systems.
• Must be willing and able to travel throughout the MTA service area.

• Bachelor’s Degree (or equivalent) plus a minimum of 4 years’ experience in MW/DBE (Federal - DBE / NYS – MWBE) programs, of which at least two years are in a nonclerical role.
• Minimum of three years research experience with a proven understanding of research techniques, including data collection, data analysis, issues identification, and problem resolution.
• Minimum of three years’ experience in monitoring and reviewing scopes of work and cost estimating of the various contractor trades.

• Master’s degree in a related field.
• At least 3 years in a managerial and/or leadership role.
• Prior experience working in a large, multi-faceted, fast-paced organization or governmental body.
• Attainment of or in the process of attaining specific functional licenses or certifications in the area of specialty, if applicable.
• Attainment of or in the process of attaining a P.E. license from New York State.
• Familiarity with the MTA’s policies and procedures.
• Familiarity with the MTA’s collective bargaining procedures.