Industrial Hygiene Project Coordinator chez GHD

Coordinate project processes and/or activities (or part of a project).

• Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
• Stakeholder Management: Deliver stakeholder engagement activities to support the development of effective working relationships for projects and to identify and respond to stakeholder needs and concerns.
• Continuous Improvement: Review existing operations in own area of work and implement innovation processes to generate new ideas and ensure continuous improvements are delivered.
• Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching; gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential. Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.
• Contract Management: Deliver required outcomes by coordinating activities of subcontractors and suppliers and acting as a primary point of contact for them while working within an established contract management plan.
• Requirements Management: Identify, elicit, and document project/process requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Define the testing scripts and verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
• Project Scope Definition: Conduct research, workshops, and other activities to support the specification and agreement of project deliverables.
• Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
• Project Planning: Produce workstream or project plans, ensuring that all activities are identified, are appropriately organized to deliver project objectives, and comply with the organization's project management framework.
• Project Reporting and Review: Manage the project review process; provide stakeholders with accurate and relevant information and key recommendations at established review points to enable them to evaluate progress and agree on change.
• Project Resource Management: Carry out delegated activities to support the deployment and effective utilization of project resources.
• Project Risk and Issue Management: Carry out delegated activities to support the identification and evaluation of risks, issues, dependencies, and constraints associated with the project, as well as the design of mitigating solutions.

• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. For example, takes timely action on important or difficult issues. Identifies and pursues new opportunities that benefit the organization.
• Ensures Accountability – Holds self and others accountable to meet commitments. For example, accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
• Communicates Effectively – Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
• Manages Complexity – Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. For example, looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
• Organizational Savvy – Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. For example, builds support for ideas among key decision makers and stakeholders. Anticipates political difficulties and identifies ways to overcome any resistance.
• Plans and Aligns – Plans and prioritizes work to meet commitments aligned with organizational goals. For example, strengthens alignment and coordination between own work and others', providing well-sequenced activities and exact time frames. Foresees and resolves many potential bottlenecks and delays.
• Drives Results – Consistently achieves results, even under tough circumstances. For example, devotes considerable effort to surpassing goals and achieving the best possible results; goes above and beyond to achieve excellence. Drives ahead with great focus when faced with obstacles and setbacks; maintains productivity and a positive attitude.
• Situational Adaptability – Adapts approach and demeanor in real time to match the shifting demands of different situations. For example, finds out which situations call for flexibility and responds accordingly; seeks and listens to others' input and feedback on how to adapt approach to changing situations.
• Balances Stakeholders – Anticipates and balances the needs of multiple stakeholders. For example, provides guidance so that others understand the needs of different stakeholders and can balance them appropriately. Makes sure people understand and adhere to ethical standards when working with stakeholders; models and ensures cross-cultural sensitivity.
• Tech Savvy – Anticipates and adopts innovations in business-building digital and technology applications. For example, investigates technologies to learn some cutting-edge best practices. Uses digital/social media to benefit the team and add value to the work being done; understands how to avoid misuse of these tools.

• Project Communications Management – Works at an advanced level to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, archiving, and disposition of project information. Typically works independently and provides guidance.
• Prioritizing – Works at an advanced level to prioritize components of a project, program, or portfolio work in context with risks, activities, stakeholders, etc. across the life of the project or program. Typically works independently and provides guidance.
• Project Estimating – Works at an advanced level to estimate each of the components of project, program, or portfolio work, including costs, activity durations, resource needs, risks, stakeholders, etc. across the life of the project or program. Typically works independently and provides guidance.
• Requirements Traceability and Management – Works at an advanced level to manage the documentation, archiving, traceability, changes, and approvals of requirements throughout the project life cycle. Typically works independently and provides guidance.
• Project Change Management – Works at an advanced level to identify, manage and control project related changes. Typically works independently and provides guidance.
• Project Tracking and Reporting – Works at an advanced level to measure and report on the status of milestones in order to deliver predefined project results. Typically works independently and provides guidance.
• Data Management - Project and Program Management – Works at an advanced level to collect, analyze, and interpret project and program data from various sources to track project progress, identify risks and issues, measure performance against baselines, and inform decision-making throughout the project lifecycle. Typically works independently and provides guidance.
• Stakeholder Expectation Management – Works with full competence to identify potential stakeholders, analyze their expectations, and develop strategies for managing stakeholders and their expectations. Typically works without supervision and may provide technical guidance.
• Project Management – Works at an advanced level to plan and manage small project work assignments within desired cost, time and quality parameters. Typically works independently and provides guidance.
• Project Scope Management – Works with full competence to identify, verify, and manage changes to the scope of the project or program, utilizing the most appropriate approach. Typically works without supervision and may provide technical guidance.
• Negotiation – Works with full competence to obtain consensus between two or more parties who may have different interests, for the benefit of the organization. Typically works without supervision and may provide technical guidance.
• Project Risk and Issue Management – Works at an advanced level to plan, identify, monitor, analyze, and prioritize risks (threats and opportunities), create response plans, and manage the risk if it occurs. Typically works independently and provides guidance.
• Project Cost and Budget Management – Works at an advanced level to estimate and manage the effort and finances to complete the work within budget. Typically works independently and provides guidance.
• Systems and Tools - Project and Program Management – Works at an advanced level to leverage project management software, collaboration tools, and other relevant technologies to effectively plan, track, manage resources, communicate with stakeholders, and monitor progress of projects and programs. Typically works independently and provides guidance.
• Business Requirements Analysis – Works with full competence to express user needs in terms of business requirements, identify current capability of the business to deliver, conduct build or buy analyses, and recommend preferred approach. Typically works without supervision and may provide technical guidance.

• Bachelor's Degree or Equivalent Level

• General Experience: Experience enables job holder to deal with the majority of situations and to advise others (Over 3 years to 6 years)
• Managerial Experience: Experience of general supervision of more junior colleagues (7 to 12 months)

• Need for Achievement – A tendency to work intensely to achieve and exceed difficult standards.
• Focus – Preference for organization, procedure, and exactitude.
• Adaptability – Comfort with unanticipated changes of direction or approach.
• Persistence – A tendency toward passionate and steadfast pursuit of long-term goals, in spite of obstacles, discouragement, or distraction.
• Composure – The ability to stay calm and poised in stressful, difficult, or ambiguous situations.
• Sociability – The natural inclination to engage with and interact with others.
• Curiosity – The extent to which a person is likely to tackle problems in a novel way, see patterns in complex information, and pursue deep understanding.
• Openness to Differences – A desire to consider and explore differences in perspective, thought, and experience of persons from a variety of backgrounds.
• Tolerance of Ambiguity – Comfort with uncertain, vague, or contradictory information that prevents a clear understanding or direction.
• Confidence – The degree to which a person is convinced that they control the course of events in their lives.
• Credibility – The degree of consistency between a person's words and actions.
• Empathy – Being attuned to others' feelings,motivations and concerns.
• Optimism – The degree to which people are comfortable with themselves and positive about life.
• Situational Self-Awareness – The ability to stay attuned to one's own experiences, motivations, and reactions in the present moment.
• Affiliation – A preference for aligning with a larger team or organization toward a common goal.
• Humility – The degree to which a person is seen as courteous, free from self-absorption, and easy to get along with.
• Trust – An expectation of honesty and forthrightness on the part of oneself and others.
• Assertiveness – The degree to which people enjoy taking charge and directing others.
• Risk-Taking – A willingness to take a stand or take chances based on limited information.
• Influence – The ability to motivate and persuade others.

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