Office Administrator chez Mainstay Technologies, Inc.

Be the heartbeat of our Manchester office! 

At Mainstay Technologies, our Part-Time Office Administrator keeps daily operations running smoothly, ensuring every team member has what they need to thrive. From welcoming guests with warmth, to managing office supplies, coordinating vendor services, and supporting new hires with the right equipment, this role touches nearly every part of the organization. If you’re highly organized, resourceful, and love making a workplace hum with efficiency, this multi-faceted position is your chance to shine. 

What you will be doing 

Office Administration:    

• Welcoming and directing visitors to our office and being an ambassador for Mainstay in compliance with office standards. 

• Support all Mainstay Teams as needed. (from replacing the ink cartridge in the printer, to grabbing needed equipment from inventory and updating inventory database). 

• Assisting the purchasing Team with receiving and assembling new office furniture as needed.  

• Assisting the purchasing Team with the ordering of office supplies for both Manchester and Laconia offices.  

• Assist and with ordering, setting up and cleaning up of lunches for onsite meetings and trainings 

•  Checking the mail daily while onsite.  

Purchasing & Receiving:    

• Assist with the purchasing of office supplies, new hire gear, and internal inventory items.  

• Assist with receiving all gear delivered to the Manchester office and tracking of gear shipped to clients/Mainstay. 

• Manage and maintain multiple inventories including stock room inventory, new hire gear and internal team asset tracking. 

• Work with the Finance team to ensure client invoicing is correct and up to date.  

• Establish, review, and improve upon Team processes and procedures. 

Facilities Management:    

• Coordinate and meet with vendors for installs, repairs, refurbishment, and supplies. 

• Oversee all building related activities and maintenance. 

• Refilling fridge/facility supplies as needed. 

• Working with the safety committee in keeping First Aid items up to date. 

• Coordinate safety inspections and maintain a safe work environment. 

• Assist with emergency alarms, notifications, updating contacts with vendors as needed. 

• Manage office spaces, replacing furniture and equipment, as necessary. 

• Assist with setup and cleanup of events. 

• Assist with maintaining a clean and effective office.   

What you should be like 

One of the most important attributes to have is genuine care and passion for the success of other people. We don't just care about industry leading technology, or top-notch service, but we are genuinely passionate about the success of our team and our clients.. 

• Strong interpersonal skills with the ability to listen well, read people, build relationships, understand needs, resolve conflict, and collaborate on solutions. 

• Strong attention to detail with the ability to diligently follow process. 

• Solid troubleshooting and decision-making skills. 

• Strong problem-solving skills with the ability to think in the big picture and make improvements to processes to enhance future operations. 

• Strong organizational skills with the ability to manage and prioritize multiple assignments at any one time. 

• Deal maturely with the pressures of the job and take ownership over outcomes. 

Qualifications and skills  

• 1-2 years’ experience with receiving in an IT (Information Technology) or product environment preferred. 

• 1-2 years’ experience as an office administrator or similar role is preferred. 

• Familiarity with computer network infrastructure, hardware components, connectors is helpful. 

• Experience with basic tools for assembling desks and office furniture. 

• Ability to lift 50 lbs 

About Mainstay 

Mainstay Technologies- IT you trust from a team you enjoy. Mainstay Technologies provides a full IT and Information Security department to small and medium size businesses in the northern New England area. As a company in the Best Companies to Work For Hall of Fame, we believe in using the power of technology and of business to help people flourish. This translates to a culture of caring, high-ownership teammates who work hard, enjoy each other immensely, and turn off the work at the end of the workday, to focus on what matters more than work.  

It is our commitment to people that makes us who we are. We love what we do, and we love who we do it with. We are driven by our mission: to give more than we get. People are always the ends, never the means. In addition to being a Best Company to Work For, we have also been recognized for Coolest Companies for Young Professionals, “Best of Business” for Managed IT Services, and the Torch Award for Marketplace Ethics.  We have made the Inc. 500 | 5000 List for fastest growing small businesses 5 times.  

Location 

This role is based out of our Manchester office. Applicants must live within driving distance.