Assistant HR & Risk Management Director chez City of Sunny Isles Beach, FL

About the Department

The purpose of this position is to assist the HR & Risk Management Director in managing all aspects of the Human Resources Department, including employment/labor relations, recruitment and selection, classification and pay, workers compensation consistent with the City’s mission, vision and values. 

This is an Assistant to the Department Head and an Essential Personnel position.

Position Duties

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Assists the Director in managing the daily operation of the Human Resources Department, including recruitment and selection, compensation and classification, recognition programs, labor relations, employee relations, records maintenance, and promotional testing.
• Assists the Director in the administration of various programs and processes relating to employee insurance benefits, workers compensation, physical exams and drug/alcohol testing, safety and loss control, and property and general liability insurance programs.
• Assists the Director in managing the administration of collective bargaining agreements, negotiation of contracts, management of grievances, and disciplinary actions.
• Assists in the preparation and administration of the Human Resources budget.
• Performs employee performance evaluations and reviews evaluations performed by subordinate staff.
• Partners with hiring manager to determine staffing needs. Screens applications, interview candidates (by phone or in person), administer appropriate assessments, reference/background checking, make recommendations for hire (or not hire) and deliver employment offers for both exempt and non-exempt position openings within an assigned department. Serves as an expert for recruiting candidates.
• Monitors and verifies selection and hiring procedures to ensure compliance with Federal, State and Local laws and regulations, (i.e., ADA, FMLA, FLSA, Equal Employment Opportunity (EEO) Title VII laws, Veterans Administration, Department of Homeland Security Immigration and Customs Enforcement (ICE), and Social Security Administration (SSA) requirements). 
• Manages internal process including screening evaluation, coordination of interview with hiring manager, offer letter, etc. Follows up with candidates and hiring managers to ensure updated information on the interview process status.
• Manages the Employee Events Committee and employee activities.
• Performs any other duties as assigned by the HR Director.

Minimum Qualifications

• Knowledge of human resources techniques, labor relations, benefits, City employee Rules and Regulations and collective bargaining agreements.
• Knowledge of records management practices and related laws, as well as validation and administration requirements for employee selection and promotional examinations.
• Knowledge of RFP’s service contracts and certificates of insurance, contract negotiation methods and procedures, provisions of insurance carrier plans and policies, management and supervisory practices and City emergency action plan.
• Ability to manage, supervise, train, discipline, and delegate work of subordinates.
• Considerable knowledge of City practices, policies and procedures of Federal, State and Local laws and regulations governing public employment and labor relations. Considerable knowledge of human resources analysis pertaining to recruitment, selection, hiring, training and development, compensation, HRIS, employee and labor relations. Considerable knowledge of Family Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), and other current Federal, State and Local compliance issues. Knowledge of public personnel administration, practices and procedures. 
• Excellent analytical, organizational, verbal and written communication skills. Exceptional interpersonal skills. Must be customer service oriented and a team player.
• Ability to maintain confidentiality when handling sensitive and protected information. Ability to exercise independent judgment, sound decision making skills and discretion. 
• Ability to train all levels of employees. Ability to write reports, business correspondence, etc. Ability to conduct research and investigations, compile information and prepare accurate analyses. Ability to accurately perform computer tasks. 
• Ability to prioritize, review and evaluate work. Ability to establish and maintain effective working relationships with employees in all departments, vendors and the public. Ability to handle multiple routine, technical and complex tasks, and timely meet deadlines. Ability to handle stressful situations, resolve conflicts, and solve problems.
• Good knowledge of personal computers and Microsoft Office Word, Access, and Outlook; some knowledge of PowerPoint and strong Excel skills preferred.

Other Qualifications

• Bachelor’s degree in Human Resources Management, Personnel Management, Labor Relations, Public Administration, Business Administration, or related field; Master’s degree preferred.
• Minimum of five (5) years professional human resources experience, to include two (2) years at a supervisory/management level.
• Valid Florida Driver’s License preferred.

• Society for Human Resources Management (SHRM) certification preferred.
• Professional in Human Resources (PHR) certification preferred.

• There is a one-year probationary period.
• It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.