Seasonal Special Events Aide chez Douglas County Libraries

Description

Wage: $15.97 to $18.51

Job Type: Variable Part Time (<19 hours per week)

Closing Date: 9/21/2025

Purpose: Reporting to the Special Events Supervisor, the Seasonal Special Events Aide works closely with the Special Events Team to support the setup and execution of Douglas County Libraries (DCL) events and represent the library at community outreach activities. This customer service role helps deliver high-quality experiences for attendees at key seasonal events, with a focus on summer and winter programming.

Essential Duties and Responsibilities:

Event Coordination (60%)

• Coordinates and executes special and community events from setup through cleanup, ensuring seamless delivery and a premium experience for all attendees.
• Serves as an ambassador for DCL, using outgoing presentation skills and positive communication to engage the public and represent the library’s core values.
• Manages event registration, logistics, and on-site support, maximizing visibility and attendance at both on- and off-site events.
• Builds strong relationships with vendors, staff, and volunteers to ensure smooth event operations and collaborative success.

Outreach & Support (35%)

• Engages positively with community leaders and members at off-site events, serving as a knowledgeable ambassador for DCL programs and services to boost awareness and participation.
• Supports event operations through administrative tasks including data entry, assembling marketing materials, and preparing registration tools for on-site use.
• Maintains regular communication with supervisors, providing timely updates and feedback to support event planning and execution.

Other Duties (5%)

• Develops proficiency in relevant industry and organizational technology.
• Engages in DCL’s performance feedback process and meets departmental expectations, policies and procedures.

Performs other duties as assigned.

One DCL Commitment: It is an expectation of each employee that you will exemplify Douglas County Libraries Brand, Culture and Values of welcoming to all, continual growth and authentic relationships.

Benefits:

Douglas County Libraries (DCL) is a Colorado PERA Member Employer, so you will be enrolled in Colorado PERA. For details on member benefits go to www.copera.org

Elective DCL benefits include:

• 401k & 457 plans (through CO PERA)
• Legal-ID Shield

Additional DCL benefits include:

• Sick time off
• Leaves of Absence for Qualifying Events

*Benefits are subject to change

Requirements

Experience and Qualifications:

Required

• 18+ years of age.
• Reliable transportation to all DCL locations throughout Douglas County.
• Basic skills in Microsoft 365 or other productivity, collaboration, and cloud-based services software. Ability to learn and apply new technologies.

Preferred

• High School diploma or GED equivalent
• Colorado Driver’s License
• One year special event and/or customer service experience

A combination of experience and education will be considered.

Physical Requirements: Must have a reliable method of transportation between all DCL locations. Must have the physical ability, stamina, mobility and manual dexterity to support a 7-day a week operation. Stand, walk, bend to floor level, reach to a height over 70 inches, and read a minimum 8 point font, repetitively for extended periods. Handle materials, push/pull loads with a force of up to 35 pounds, carry 15 pounds, lift up to 35 pounds, and grip up to 15 pounds, repetitively. Kneel, squat, climb, and work at a computer workstation, frequently. Participate in meetings and events at various locations and at varied times throughout the day.