Governance Assembly Scrib chez Arts & Science Undergraduate Society

Overview

The Assembly Scribe is responsible for accurately recording the proceedings of ASUS Assembly meetings, ensuring transparency and accountability. They prepare and distribute minutes in a timely manner, maintaining a clear and accessible record of discussions and decisions. The Scribe works closely with the Governance Officer and Assembly Speaker to stay informed on agendas and ensure documentation aligns with ASUS policies. This role requires strong attention to detail, excellent writing skills, and organizational ability to support the smooth operation of Assembly meetings.

Application Deadline

Applications are due by March 30th, 2025 at 5PM EST.

Time Commitment and Remuneration

Term: May 1st, 2025 – April 30th, 2026
Hours: 4–6 hours per week

Please see Part 3: Hiring in the HR Policy Manual for in-depth eligibility criteria for the position pertaining to academic standing, work-study positions, exchange status, etc.

Duties and Responsibilities

• Take accurate minutes during ASUS Assembly meetings.

• Distribute minutes to Assembly members and upload to relevant platforms.

• Ensure official records reflect Assembly discussions, motions, and votes.

• Collaborate with the Governance Officer and Assembly Speaker on agendas and meeting documentation.

• Maintain records in compliance with ASUS policies.

• Assist with meeting setup and preparation of documentation.

If there are any questions, concerns, or personal accommodations required during the application process, please contact the ASUS Governance Officer, Tina Scott, at governance@ asus.queensu.ca, or Tashai Gardner, the ASUS Human Resources Officer, at hro@ asus.queensu.ca.

ASUS Office

Phone: (613)-533-6000 x75441

Our hours are Monday to Friday from 9:00 am to 5:00 pm.