Project Administrator chez Atlas Excavating, Inc.

At Atlas Excavating, we pride ourselves on living by our core values, creating opportunities for generational success, and a relentless focus on delivering value to our clients. We are an employer that thrives on open, honest, and transparent communication, continuous improvement, and an unrelenting dedication to changing the perception of construction by building with integrity and treating everyone like family.

Due to our continued growth, Atlas is seeking a Project Administrator to assist the Project Management team by performing administrative and accounting functions. Specific responsibilities include:

• Manage new project set-up procedures including job files, project budgets, and Superintendent information books, coordinate operational job site requirement (utilities, office/trailers, dumpsters), permits, etc.
• Prepare and issue subcontractor agreements and purchase orders.
• Manage contracts and order bonds and certificates of insurance.
• Review and code vendor and subcontractor invoices.
• Enter change orders and associated invoices, and budget changes.
• Enter initial schedule of values and prepare billings and lien waivers in accordance with contract terms.
• Prepare monthly cost-to-complete reports, make necessary changes and prepare packages for monthly cost-to-complete meeting. Assist Project Manager with questions or additional reporting.
• Prepare and/or update change orders, and time & material reports.
• Submit weekly certified payrolls, as required.
• Process job closeout paperwork including, lien waivers, maintenance bonds, DBE forms, etc.
• Complete special projects.

Qualification for the Project Administrator position include:

• Associate Degree in Accounting or equivalent work experience.
• Two + years of construction project administration experience.
• Strong attention to detail, organization, and enjoys working with numbers.
• Ability to multitask and work independently.
• Self-motivated and understands the importance of deadlines.
• Ability to communicate effectively.
• Proficient in MS Office.
• Ideally posses experience with Procore, COINS, HeavyBid, HeavyJob, and Bluebeam.

Atlas offers all full-time, non-union employees medical, dental, and vision insurance, company paid life insurance, 401(K) with generous company match, profit sharing contribution, disability, and paid-time-off.

Atlas is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability, and/or housing status.