Institutional/Policy Analyst (96986T) chez University of Hawaii, HI

About the Department

Title:  Institutional / Policy Analyst

Position Number:  0096986T

Hiring Unit:  Administration, Info Tec Svc, OVPIT Data Governance

Location: UH System Offices, Manoa Campus

Date Posted:  September 7, 2025

Closing Date:  September 19, 2025

Band:  A

Salary:  salary schedules and placement information

Full Time/Part Time:  Full Time

Month:  11-month

Temporary/Permanent:  Temporary

DUTIES & RESPONSIBILITIES (*denotes essential functions):

• *Under the guidance of higher-level Data Governance Office (DGO) staff, reviews, analyzes, tracks and processes requests regarding issues related to the Data Governance Process (DGP).

• *Assists with the execution of Data Governance Program project initiatives, such as the implementation of systemwide mandatory training, data sharing, records retention, access to Institutional Data Systems.

• *Provides administrative support for the Data Governance Program, acting as the initial point of contact for inquiries and assistance. 

• *Assists with the development and documentation of data governance policies, procedures, and guidelines and ensures compliance with federal, state, and other laws, rules, and regulations.

• *Assists with providing guidance to requesters on data sharing and for access to Institutional Data Systems, reviews contract terms and conditions, works with third parties to resolve issues, and assesses risk to the university.

• *Assists with creating, updating and maintaining data governance related forms and workflows.

• *Assists with developing and managing the DGO’s website and dashboard, including providing new content to raise awareness on how to better secure and protect the University’s data.

• *Assists with serving as a resource on FERPA and other data privacy regulations and data privacy best practices.

• *Assists with preparation and dissemination of communications on data governance instructions and guidelines.

• *Assists with planning and logistical support for meetings/convenings, training, and other events.

• Other duties as assigned

MINIMUM QUALIFICATIONS

1. Possession of a baccalaureate degree in Business, Social Sciences, Arts & Sciences, Liberal Arts, or related fields and 1 year of progressively responsible professional experience with responsibilities for administrative support and/or program operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 

2. Functional knowledge of principles, practices and techniques in the area of data management as demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with data privacy and security such as FERPA, HIPAA, and GLBA.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of data management.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing and spreadsheet software.

8. Demonstrated ability to exercise judgment, tact, patience, and discretion with others, both verbally and in writing, when providing guidance and instructions.

9. Ability to read and interpret various data management regulations and policies.

10. Demonstrated ability to speak, read, comprehend, interpret, and write fluently in English.

11. Demonstrated ability to learn, understand and apply various data governance issues and best practices in a timely manner using books, manuals, and other resources.

DESIRABLE QUALIFICATIONS

1. Experience in a higher education environment.

2. Experience assisting with the development and implementation of policies and procedures.

3. Experience in research and analysis of various regulations, policies, and/or contract terms and conditions.

4. Familiarity with classifications and categories of data security related to higher education.

5. Some familiarity with maintaining web pages, form and workflow software and dashboards.

6. Experience with Kuali Build, Enterprise Dropbox, Enterprise Zoom, and Lamaku. 

7. Working knowledge of Microsoft suite of products such as Word, Excel and PowerPoint.

8. Experience with Google applications such as Mail, Drive, etc.

TO APPLY:

Click on the "Apply" button on the top right corner of the screen to complete an application and attached required documents.

Note: If you have not previously applied for a position using NeoGov, you will need to create an account.

Applicants must submit the following:

1. Cover letter to the selection committee indicating interest in the position and how the minimum and desirable qualifications are met,
2. Resume,
3. The names and contact information (telephone number and email addresses) of at least three (3) professional references, and
4. Copies of educational transcripts are acceptable; however, original official transcripts will be required at time of hire.   Diplomas and copies will NOT be accepted.  Transcripts issued from an institution outside of the United States of America (USA) require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA.  Expense of the evaluation shall be borne by the applicant.

Late or incomplete applications will not be considered. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable.

Please redact references to social security numbers and birthdate on submitted documents.

Employment may be contingent on verification of credentials and other background information, including the completion of a criminal history check.

Inquiries:
 (808) 956-9098, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/