Special Events Coordinator chez Metopera

As the junior member of the 5 person Special Events team, this position is responsible for the planning and execution of assigned events, including various Patron Cultivation and Fulfillment events, whether in-person, virtual or hybrid. In addition to providing general support for the events department, the Coordinator is also responsible for managing the department’s revenue transactions, expense invoices, reimbursements and payroll entry.

Primary Responsibilities

Supervise and coordinate all event logistics with vendors: including caterer, rental companies, photographers, musicians, etc.

Coordinate all event logistics with house staff: liaise with House Management and Technical Departments

Coordinate virtual event logistics as necessary on Zoom and other virtual platforms

Work with the Box Office to process and mail all ticket requests

Process performance and dinner orders for gala events; maintain event sales reports

Solicit ticket sales when necessary to reach revenue goals

Produce and mail contribution tax receipts

Confirm all event details with guests

Assist with all event logistics

Provide general office support for department

Traffic all department invoices through department approval, submission for Finance Department and payment

Enter and track department payroll for approval & submission by Senior Director

Assist in training interns

Skills and Qualifications

Bachelor’s Degree

Minimum 1-2 years professional event experience

Excellent written and oral communication skills

Strong math, computer and database skills – familiarity with Tessitura a plus

Highly organized and detail-oriented

Diplomacy and excellent judgment

Ability to meet deadlines and multi-task

Ability to move or transport small boxes and supplies, weighing up to 30 pounds, within the opera house and to select outside events

Available for evening and weekend work

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