AR Clerk chez PERMIAN BASIN MATERIALS

Description

JOB DESCRIPTION

Summary

The Accounts Receivable Clerk is responsible for promoting timely collection of accounts receivable, with an emphasis on improving cash collections, improving DSO, and reducing write-offs.

Functional Responsibilities

Ø Exhibit a strong work ethic with the ability to take direction and work in a team setting and independently.

Ø Adhere to Permian Basin Materials Code of Conduct and company policies.

Ø Perform collection activities for customer accounts in accordance with PB Materials collection policy and practices in a manner that will result in maximum collectibles and prompt payment as assigned by the Credit & Collections Supervisor.

Ø Cross train in advance collection procedures such as lien notices and customer placing holds.

Ø Collaborate with Sales and Operations on customer sales, ticketing, and invoicing.

Ø Monitor company bank accounts for cash, credit card, ACH funding, insufficient funds, and reconcile to A/R postings.

Ø Maintain daily log of all cash and credit card transactions and apply customer payments accurately and in a timely manner.

Ø Maintain COD customers and facilitate payment collection with plants.

Ø Maintain Betenbough finishers invoice logs and weekly payouts.

Ø Reconcile daily sales tickets to cash/credit card transactions.

Ø Enter new customer accounts and update information as needed. Process customer applications for credit reports and references.

Ø Perform billing duties: ticket indexing, monitor plant ticket scans, generate invoices, credit/debit memos, rebills, postage and mail out of invoices and statements.

Ø Send out invoices, tickets, and new customer documents at customer requests.

Ø Research customer billing requests and any other requests by Sales or management teams.

Ø Make adjustments to customer accounts as authorized by the Assistant Credit Manager.

Ø Maintain up-to-date customer files and make address and name changes as needed.

Ø Generate reports as requested/required.

Ø Daily mail pickup at the post office and weekly cash deposit at the bank.

Ø Sign out tickets to plants as requested.

Ø Notify Credit & Collection Supervisor when ticket stock is low for reorder.

Ø Take the initiative to start new tasks, projects or operate out of their area of influence.

Ø Adhere to company policies and procedures and continuously promote safety within the company.

Ø Perform other duties as may be assigned.

Competencies

Ø Computer literate particularly in Microsoft Office applications.

Ø Ability to prioritize workload and multi-task as needed.

Ø Good mathematical skills and reasoning ability. 

Ø Ability to maintain confidentiality.

Ø Detail oriented.

Ø Excellent oral and written communication skills. 

Requirements

EXPERIENCE/TRAINING/CERTIFICATIONS 

Ø High school diploma and 1-3 years of relevant experience in Basic Accounting and Accounts Receivable required.

Ø Bi-lingual preferred

Ø Experience using Microsoft Office products including Outlook, Excel, Word, and Power Point

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Ø Candidate must be drug free.

Ø Must be able to:

o Lift or carry up to 20 pounds from floor to 3’ – 5’ occasionally,

o Lift or carry less than 10 pounds frequently (documents, supplies, small office machinery),

o Sit for extended periods of time with occasional walking and standing,

o Use hands and fingers to operate computers and other office machinery,

o Effectively communicate in verbal and written formats with internal and external personnel, clients, and vendors,

Ø Work is performed in a normal office environment.