Student Assistant chez The University of Texas at Austin

Job Posting Title:

Student Assistant

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Hiring Department:

School of Design and Creative Technologies

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Sep 17, 2025

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Position Duration:

Expected to Continue Until May 17, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Job Details:

As the largest undergraduate program in the College of Fine Arts, the School of Design and Creative Technologies (SDCT) at The University of Texas at Austin has become a national leader in design, design thinking, game design, and creative technology innovation during its five-year tenure. Home to three undergraduate degrees, two graduate programs, a robust bridging discipline certificate The Center for Integrated Design and over 20 faculty, the Department of Design and Department of Arts and Entertainment Technologies make up the School of Design and Creative Technologies. We seek a curious, proactive collaborator to continue the SDCT’s mission of growth and innovation.

 

Purpose

This position provides administrative and clerical support to the Business Team within the School of Design and Creative Technologies (SDCT). The student will gain practical experience and develop professional skills assisting with a variety of administrative tasks including purchasing for SDCT, credit card reconciliation, inventory management, and document organization.

Responsibilities

• Responsible for purchasing, tracking, and delivering SDCT purchases. This includes preparing OOEFS for entertainment purchases and ensuring purchases are tax-exempt.

• Assist with monthly Procard reconciliation including collecting receipts, preparing support documentation, and tracking tax reimbursement and refunds.

• Collect and organize documents in Box for further processing.

• Help with additional duties as assigned including at various SDCT events

Required qualifications:

• Successful candidates will have a professional and positive attitude, excellent communication skills, attention to detail, and strong organizational skills. Must be reliable, punctual, and available to work up to 10 hours a week/2 hours a day, Monday-Friday, between 9am- 3:30pm. You will primarily be reporting to the Senior Administrative Assistant. The job is for an onsite (non-remote) position.

Preferred qualifications:

• Detail-oriented with the ability to work independently and as part of a team.

• Strong organizational and time-management skills.

• Ability to maintain a consistent work schedule.

• Experience with purchasing from various vendors such as Amazon and Office Depot.

• Professional attitude and willingness to learn.

Position duration:

This position is for 25 –26 Academic year. The position may have the opportunity to continue into future semesters.

Pay range:

$12/hour

Working conditions:

Typical office environment, must be able to manage and deliver packages up to 25lbs.

Work shift:

10 hours a week/2 hours per day, Monday-Friday between the hours of 9:00am – 3:30pm 

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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