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Office Coordinator | Fixed-term chez Nordsec

Nordsec · Berlin, Allemagne · Onsite

AWS

Microsoft Excel

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At Nord Security, we’re creating a safer cyber future.

We help people and businesses take back control of their online security, privacy, and data. From VPNs to password managers, threat intelligence to eSIMs for travel—our teams turn complex problems into solutions trusted by millions worldwide.

Life is online. In this role, you’ll help people own it.


Main Responsibilities
  • Working with the office manager to find new and creative ways to improve employees’ well-being and contentment in the office to strengthen our corporate culture;
  • Supporting the central HR team from Lithuania (onboarding, offboarding, etc) at the Berlin HQ;
  • Building good relationships with employees, understanding their needs, and working with HR Business Partners (HRBP) to improve their experience;
  • Managing office liaisons with vendors, landlords, utility companies, and authorities;
  • Supporting, planning, and executing internal team activities, events, and celebrations; ordering of employees' company gifts;
  • Supporting ordering supplies and monitoring purchases to cover the office’s needs: equipment, services, gifts, stationery, food and beverages, furniture and articles, etc.;
  • Dealing with correspondence, coordinating shipments and deliveries;
  • Ensuring meeting rooms and shared office spaces are well-equipped and functional (tech setup, seating, cleanliness);
  • Ensure that office fridges and snack shelves are restocked and neatly organized to maintain a welcoming environment for the team.


    • Core Requirements
  • Fluency in the German language is essential, good knowledge of English;
  • Strong administrative skills and excellent attention to detail;
  • Strong ability to organize, prioritize, and achieve multiple assignments simultaneously, hands-on mentality with proactivity;
  • Friendly, open-minded, and motivated personality;
  • Strong interpersonal skills;
  • Ability to engage and connect with a broad range of people and work as part of a multicultural team;
  • Commitment to providing an enjoyable, happy environment;
  • Passionate about promoting a healthy, environmentally friendly, and inclusive community.


    • What We Offer

    Innovate with industry leaders
    Work alongside global experts to build world-leading cybersecurity tools, impacting millions of users around the world.

    Learn & grow
    Boost your skills via our extensive training programs (online and offline) & other resources. Benefit from mentorship and career-switch opportunities to grow within the company. 

    Hybrid work
    Enjoy the flexibility with 3 office days and working from home for the remaining 2.

    Work from anywhere
    Recharge with a change of scenery – choose work from any location when you feel a need to power your creativity and drive. 

    Physical well-being
    Fuel your active lifestyle with online workouts led by our Physical Well-Being experts. 

    Mental & emotional health
    Nurture your mind with free psychologist consultations, dedicated mental health events, and premium access to top-rated wellness apps like Calm, Headspace, and Mindletic.

    Joyful moments – special treats
    Celebrate life’s big moments with special gifts from us on your birthday, anniversary, and other major events, such as weddings or the arrival of a new family member.
     
    Company events & team-building
    Experience iconic Nord Security celebrations, team-buildings, and knowledge-sharing events, nurturing bonds that fuel our success.

    Workation
    Embark on a legendary company getaway abroad, filled with exciting activities, live concerts, engaging workshops, and epic time together.

    Kindly refer to our Privacy Notice for Recruitment Candidates for comprehensive information regarding our data handling procedures throughout recruitment processes: https://bit.ly/40GWyjL

    By submitting your application, you acknowledge that it may be processed using automated tools for evaluation purposes. As part of our recruitment process, we may use an AI-based application review tool to help assess applications based on skills and experience relevant to the role. This technology is used to support - not replace - human decision-making, and every application is ultimately reviewed by a recruiter.
    If you would like more information about how AI is used in this process or wish to exercise your rights under applicable data privacy laws, please contact us at [email protected]. Should you prefer to opt out of the automated evaluation, please submit your application directly to [email protected].
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